Legal Secretary (Senior Office Specialist)

Yamhill County has one regular, full-time position for a Legal Secretary. In this role you will perform advanced secretarial duties to direct and participate in administrative support of workflow within the District Attorney’s office. This may include preparation of Legal documents. Performs a full range of general and advanced secretarial tasks Must be able to exercise considerable independent judgment in carrying out general and or specialized duties. Performs tasks of a more complex nature than other Office Specialists I and II.

SUPERVISION RECEIVED:
Works under the direct supervision of the Office Manager and Chief Deputy District Attorney.

SUPERVISION EXERCISED:
Supervision is not a responsibility of this class.

DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION. DEPENDING ON ASSIGNMENT, THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES:

Greets the general public in person and on the telephoneo Assists at the reception desk as needed. Often takes call from the public or other parties regarding related cases, e.g., attorneys, victims, and officers.
Performs computer input & related researcho Uses and updates electronic case management systems (PBK).o Composes correspondence as needed.o Prepares some statistical reports as required.o Files appropriate legal documents with the courts and in office files on a daily basis. This includes e-filing.o Obtains Criminal Histories using LEDS.o Obtains certified copies of documents from other jurisdictions and government agencies.
Performs Direct Support to Assigned Deputy District Attorneyo Completes required data entry on criminal cases and independently assess next action to be taken.o Requests and ensures all reports and paper, or digital evidence are obtained, and discovery is provided to appropriate parties in a timely manner and invoiced appropriately.
o Requests reports and records from agencies or providers.o Ensures physical files are assembled when required or requested and closes electronic and physical files.o Issues subpoenas’ and follow up on service.o Calls witnesses, officers, and parties, regarding trial status, including calling off subpoenas.o Completes daily filing as required.o Other duties as assigned by a supervisor.

The Benefits

Yamhill County offers generous employee benefits:

• 15 paid holidays per year.
• 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
• PERS (Public Employee Retirement System) - 100% employer funded contributions.
• Full health benefit offerings with employee premiums starting as low as $70.13/month for PPO and $0 monthly for HMO for 2025 to 2026 plan year. *
• Qualifying employer for public service student loan forgiveness.

*Subject to the AFCSME Collective Bargaining Agreement (7/1/2023 – 6/30/2026).*

Pay: $3,336.41 - $4,727.88 per month

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person