At Community Medical Centers (CMC), we’re passionate about improving health and well-being in the communities we call home. That’s why we work to ensure even our most vulnerable neighbors have affordable access to quality healthcare, regardless of age, income, or background. We offer integrated medical, dental, behavioral health, and supportive services, with a model of care that puts the patient at the center of a team-based approach. As one of the region’s largest healthcare providers, our growing network of neighborhood health centers serves over 100,000 patients in San Joaquin and Solano counties.

Mission

Working together to improve health and well-being in our communities.

Benefits

• Competitive Pay
• Medical, Dental, & Vision benefits options for full time employees
• Flexible spending account for medical expenses
• Dependent care
• Employee assistance program
• Life Insurance
• Pet Insurance
• Short Term/Long Term Disability Insurances
• 403(b) retirement saving plan with company match
• 10 paid sick days/12 Holidays/Vacations days vary on position
• In Shape Discounted Gym Membership
• Excellent growth and advancement opportunities
• Collaborative and diverse environment

POSITION SUMMARY:

The Legal Services Assistant provides advanced level administrative support to the General Counsel (GC) in areas of correspondence, policies and procedures, contract management, office support, and other interdepartmental communications while also ensuring their accuracy, quality, and integrity. The Legal Services Assistant will also be responsible for a highly advanced level of reviewing, editing, and formatting, policies and procedures and other forms or documents.

SPECIFIC DUTIES:

• Provide advanced level administrative and legal support with minimal oversight needed
• Attend, record, or prepare minutes of meetings and make appropriate preparations for the meeting including handouts, audio/video equipment, and meals/refreshments as necessary
• Conduct research and fact-checking
• Serve as first-level reviewer of contracts submitted for approval; process routine requests and forward recommended revisions to General Counsel for review. Collaborate with staff during the contract management process.
• Proofread forms and attachments for typographical error and consistency CMC-wide; format forms and documents for CMC departments, upon request.
• Manage the corporation’s policy manual; familiarizes oneself with all policies and procedures in order to serve as a resource to the GC and serve as policy contact for staff inquiries and assistance
• Recommends revisions to ensure consistency among all policies and procedures, such as formatting and language/terms specific to CMC
• Monitor the implementation of new projects, programs, and procedures for the department
• Review, edit, and format documents and initiate/manage document workflows
• Store, manage, track, and maintain department documents
• Provide training to educate staff on updates to policies, procedures, or other new protocols
• Track policies and collaborate with CMC policy authors to ensure all policies and procedures are reviewed and updated in a timely manner consistent with HRSA and Joint Commission requirements
• Provide back up support during manager’s absence to assure appropriate referral to delegated authority or resolution
• Compose, type, and file correspondence, reports, and other documents
• Handle confidential information and matters of discretion in a professional manner
• Organize travel arrangements
• Perform other duties as assigned

MINIMUM REQUIREMENTS:

• Bachelor’s degree with 3 years of experience, AA degree with 5 years of administrative assistant experience, or High School diploma with 7 years of experience.
• At least 2 years of administrative and legal assistant supporting executive management level. Experience in a health care organization is preferred.
• Advanced knowledge of word processing and forms development software, including MS Office, Adobe Acrobat Pro, review policies and procedures and contract management software.
• Ability to communicate in English written and verbal, at college level
• Ability to word process at 70 wpm. Applicant to provide certificate

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of organization policies, procedures, and systems
• Knowledge of office management, administrative and legal practices
• Review and edit reports and correspondence
• Ability to proofread written materials to identify errors in punctuation, spelling and grammar
• Ability to prioritize and maintain adequate progress of work on assignments and project
• Ability to plan, organize, and complete work rapidly and efficiently
• Ability to handle difficult situations with minimal instructions
• Ability to compose correspondence based on policy, protocols, procedures and guidelines
• Ability to keep complex records and prepare reports
• Ability to interact with the public and staff in situations requiring tact, diplomacy and poise and confidentiality
• Ability to operate a word processor and advanced knowledge of software applications such as Microsoft Office and Adobe Pro
• Ability to multi-task

TYPICAL PHYSICAL DEMANDS:

Requires prolonged sitting, some bending, stooping, and stretching. Requires eye-hand. coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. Requires lifting papers or boxes up to 25 pounds. Requires dexterity to word process at 70 wpm.

TYPICAL WORKING CONDITIONS:

Work is performed in an office environment within a clinic setting. Involves frequent contact with staff and the public. Work may be stressful at times. Contact may involve dealing with upset people.

Community Medical Centers is an Equal Opportunity Employer. It is CMC’s policy to provide equal employment opportunities to all persons, regardless of age, race, religion, color, national origin, sex, political affiliations, marital status, non-disqualifying physical or mental disability, sexual orientation, membership, or non-membership in an employee organization or on the basis of personal favoritism or other non-merit factors except where otherwise provided by law.