LEH Bookkeeper

NATURE AND SCOPE OF POSITION

The Bookkeeper is a part-time member of the finance division and is responsible for accounting activities for LEH (Louisiana Endowment for the Humanities) (Louisiana Endowment for the Humanities) and Prime Time Head Start. Our ideal candidate will be a positive, self-motivated, critical thinker and problem solver. As the Bookkeeper, you will work closely with the finance team and be responsible for managing day-to-day accounting transactions, accurately tracking expenses, and handling day-to-day general ledger transactions. This position will support the monthly and year-end closing of books. In addition to bookkeeping responsibilities, this position provides general office and administrative support, including basic clerical tasks, front desk management, and receiving incoming mail, calls, and vendor communications We are looking for someone with a sense of humor, love of deadlines, attention to detail, outstanding communication and writing skills, the ability to prioritize and manage multiple projects simultaneously, and the ability to be flexible.

This is a hybrid position. Regular on-site presence is required, and the balance between on-site and remote work may fluctuate week to week based on organizational needs.

JOB FUNCTIONS

ESSENTIAL-

• Keep a list of monthly bills for all sites and ensure bills are captured and organized
• Enter new vendors and keep W-9s on file
• Handle the setup of electronic payments with vendors
• Catalog and keep all bank deposits
• Keep track of due dates and invoices that might become past due
• Capture electronic bank activity (auto-pays and ACHs) on a weekly basis
• Keep track of outstanding checks and stale/voided checks
• Contact vendors to ensure new payment is corrected if necessary
• Update vendors with credits and track with future invoices
• Resolve open invoices/statements with vendors
• Review and keep up to date W-9s and contact information for vendors
• Respond to staff questions about invoices/vendors
• Provide general administrative support, including filing, copying, scanning, and organizing electronic and paper records
• Answer and route incoming calls and provide courteous, timely assistance to internal and external stakeholders
• Monitor the Finance division’s shared email inbox, respond to routine inquiries, and route complex requests to appropriate staff
• Assist with scheduling meetings, preparing meeting materials, and coordinating logistics for trainings or presentations
• Maintain organized vendor and account files, including updating contact information and maintaining checklists or logs as needed
• Support front desk coverage on an as-needed basis, including greeting visitors, accepting deliveries, and following office sign-in procedures
• Receive, date-stamp, and distribute incoming mail and packages related to Finance; prepare and organize outgoing mail as needed

SUPPORT-

• Provide courteous and prompt service to all internal and external clients. Prioritize and address requests and assignments in a professional manner to develop cooperative relationships and to ensure confidentiality is assured
• Organize bank statements, credit card statements, and other trustee statements. Review the “misc. expense” account and make re-allocations as necessary
• Enter data, maintain records, and create reports and financial statements
• Process accounts receivable/payable
• Provide backup to the front desk and phone system

MARGINAL-

• Assist co-workers in the completion of tasks and assignments to ensure continuity of service. Orient new co-workers and actively support teamwork throughout the organization
• Perform other duties as required

PRIMARY QUALIFICATIONS

• Associates from an accredited institution is preferred
• 1 year of experience working in finance and/or accounting
• Knowledge in accounting systems like Bill.com, Airbase, and Intacct
• Not-for-profit experience is highly desired
• Advanced MS Excel skills
• Ability to use mathematics to solve problems.
• Proficiency in identifying the underlying principles, reasons, or facts of information by breaking down information or data into separate parts
• Highest standards of accuracy
• Ability to work independently and collaboratively with colleagues and partners
• Excellent oral and written communication skills
• High degree of integrity and work ethic
• Aptitude to engage in positive public interaction
• Communicates effectively and appropriately so others will understand
• Adjusts quickly and effectively to changing conditions and demands
• Has established a record of accomplishment of producing work that is highly accurate, demonstrates attention to detail, and reflects well on the organization
• Understands the Finance team's role as a service to the mission and program activities of the LEH
• Takes a proactive approach to anticipating and preventing problems

AMERICANS WITH DISABILITY SPECIFICATIONS

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger motions, stoop, kneel, crouch or crawl, talk or hear, taste or smell. The employee must occasionally lift and/or move up to 25 to 40 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus.

Work Environment: Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing this job, the employee is exposed to weather and internal climate conditions prevalent at the time. The work environment is considered a normal business/office operation. The noise level in the work environment is usually moderate.

EQUAL OPPORTUNITY EMPLOYER

Louisiana Endowment for the Humanities and Prime Time, Inc is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, religion, national origin, disability, age, veteran status, creed, ancestry, marital status or sexual orientation, gender identification, genetic information, atypical hereditary cellular or blood trait, marital status, citizenship status, victims of domestic violence, or any other protected category.