Library Assistant II- Metadata Specialist

Hiring Department: Library

Reports To: Library Assistant III

Job Location: Onsite El Paso

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday

FLSA status: non-exempt

Earliest Start Date: As soon as possible.

Salary: Commensurate with experience and education.

Required Application Materials:

• Resume
• Cover Letter
• List of three references

Responsible for database maintenance, including copy and complex cataloging of all formats (with a focus on Children’s books and multi-media formats), and adding volumes and copies, and maintenance of bibliographic and verifying authority records (series, name, and subject). Coordinates the processing of library materials. Performs clean-up projects as assigned.

Statement of Duties and Responsibilities:

Cataloging

• Performs copy and complex cataloging of all library materials in all formats.
• Adds volumes and copies, the performance of which may require basic and occasionally complex changes to bibliographic and holdings records.
• Verifies and assigns Library of Congress call numbers and Dewey Decimal Classification call numbers.
• Re-catalog materials that require basic and occasionally complex changes to the bibliography records and holdings.
• Understands and verifies authority control on the local automated information systems using local policies and national authority policies and records.
• Coordinate the processing of library materials and resolve problems requiring comprehensive knowledge of library locations and procedures.
• Search all types of bibliography entries, using creative thought occasionally, leading to intricate search strategies.
• Creates, reviews, and maintains documentation on Copy Cataloging policies and procedures with the Metadata Specialist Supervisor and the Section Head of Metadata and Content Management.
• Performs or oversees the training of interns and student employees for routine tasks and special projects carried out in the department; monitors work performance of these interns and student employees.

Statistics

• Maintains statistics for copy cataloging and any other tasks completed and submits them to the Metadata Specialist Supervisor.

Professional Development

• Keeps up to date with local Cataloging practices and attends relevant training and meetings.
• Engages in appropriate professional development and training opportunities.
• Attends and participates in departmental and library meetings and develops and executes projects in collaboration with other staff.

Collaboration

• Collaborates, trains, and works well with other departments, such as Special Collections or Research and Instruction, to ensure library users acquire all their research needs as it pertains to Cataloging.
• Participates, assists, and collaborates with other Discovery Services staff to accomplish departmental projects efficient
• May be cross trained with other staff to meet the needs of the Discovery Services and the Library.
• Assists in the Media and Microforms department as needed.
• Participates in library-wide planning and activities and serves on committees.

Other Duties

• Assists in all Discovery Services departments as needed.
• Performs other duties as required.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems.

Complies with all State and University policies.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's policies and applicable

laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising

performance; rewarding and disciplining employees; and addressing complaints and resolving problems.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Qualifications:

Education: High school diploma or equivalent is required

and

Experience: 2 years experience in an automated library environment. Must meet basic computer competencies

Preferred Qualifications: Two years experience in an automated cataloging operation.

Supervisory experience.

Skills and Knowledge

Demonstrated knowledge of automated library systems is required.

Demonstrated ability to work both independently and as part of a team is required.

Familiarity with word processing and spreadsheet application is desirable.

Working knowledge of Spanish is preferred. Accuracy and attention to detail in work is required.

Ability to operate a variety of library and office equipment, including computer, printer, barcode scanner, computer keyboard, mouse, and other peripherals at an intermediate level.

Uses Microsoft Outlook, Word, and Excel at a basic level.

Types accurately 30-45 wpm (95% accuracy) using a computer keyboard.

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.

About the Department

Mission Statement

The University Library provides innovative and high-quality services, programs, and resources that support UTEP's mission of education, research, scholarship, and community service. We strive to offer access to a range of necessary resources and information to meet the unique needs of our distinct multicultural community along the US-Mexico border. Our goal is to empower students and faculty by fostering lifelong learning, collaboration, and academic success.

Vision Statement

The University Library will be a dynamic center of intellectual discovery, providing students and faculty with essential resources and innovative services to support academic excellence, research, and lifelong learning.

What UTEP Offers:

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

The primary accountabilities are intended to describe the general content of and requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or some of the primary accountabilities listed. Specific tasks or responsibilities will be documented in the incumbents’ performance objectives as outlined by the incumbents’ immediate supervisor or manager. This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear. The employee must lift and move up to 50 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to be free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at (915) 747-8358, by email at titleix@utep.edu, or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at eoaa@utep.edu.