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Library Assistant Supervisor - Materials Management
JOB
This is an exempt position responsible for supervising pages, page clerks, and section volunteers; and managing operations related to: checking in, routing, shelving material and maintaining order of library collections. Position also helps oversee technical services functions for the library. Evening and weekend work is required. Work is supervised by the Materials Management Supervisor.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS• Provide first-line supervision of Returns services including check-in, Automated Materials Handling (AMH) system functions, title paging, routing items, and shelving materials• Be able to perform the work of Materials Management staff and provide backup• Schedule and train library pages, page clerks, and shelving volunteers• Contribute to hiring processes and goal setting for Materials Management; provide ongoing feedback and written annual evaluations for Returns staff• Aid Materials Management Supervisor in managing workflow and training for entire Materials Management team• Develop and maintain procedures for check-in, routing, shelving, and holds processing; maintain written procedures on library intranet• Serve as section expert in ILS software, specifically those aspects used by Returns, including leading training for Returns staff• Oversee AMH functions of RFID system; train staff in its use; maintain working relationship with AMH vendor representatives; schedule annual maintenance visits; and work cooperatively with library and vendor colleagues to identify and resolve problems• Develop and manage collection maintenance projects in consultation with Materials Management Supervisor such as shelf-reading, shifting, weeding, and inventories, etc. using ILS collection reports, established condition standards, and discarded materials policies• Lead and contribute to section and committee meetings• Assist in the implementation of section services and library goals & objectives• Interpret library policies, procedures, rules and regulations to the public and section staff• Cooperate with staff in other library sections, other OWLSnet libraries, and the city• Maintain regular punctual and predictable attendanceOTHER JOB FUNCTIONS• Coordinate continuing education of page and page clerk staff• Recommend changes or new procedures in order to increase workflow efficiencies and improve service delivery• Represent Materials Management concerns at library, system and network meetings, as needed
SUPPLEMENTAL INFORMATION
COMPETENCIESCommunicationStaff Development (mentoring)MotivateProblem SolvingAdaptability/FlexibilityTo learn more about these competencies click here
This is an exempt position responsible for supervising pages, page clerks, and section volunteers; and managing operations related to: checking in, routing, shelving material and maintaining order of library collections. Position also helps oversee technical services functions for the library. Evening and weekend work is required. Work is supervised by the Materials Management Supervisor.
EXAMPLE OF DUTIES
ESSENTIAL JOB FUNCTIONS• Provide first-line supervision of Returns services including check-in, Automated Materials Handling (AMH) system functions, title paging, routing items, and shelving materials• Be able to perform the work of Materials Management staff and provide backup• Schedule and train library pages, page clerks, and shelving volunteers• Contribute to hiring processes and goal setting for Materials Management; provide ongoing feedback and written annual evaluations for Returns staff• Aid Materials Management Supervisor in managing workflow and training for entire Materials Management team• Develop and maintain procedures for check-in, routing, shelving, and holds processing; maintain written procedures on library intranet• Serve as section expert in ILS software, specifically those aspects used by Returns, including leading training for Returns staff• Oversee AMH functions of RFID system; train staff in its use; maintain working relationship with AMH vendor representatives; schedule annual maintenance visits; and work cooperatively with library and vendor colleagues to identify and resolve problems• Develop and manage collection maintenance projects in consultation with Materials Management Supervisor such as shelf-reading, shifting, weeding, and inventories, etc. using ILS collection reports, established condition standards, and discarded materials policies• Lead and contribute to section and committee meetings• Assist in the implementation of section services and library goals & objectives• Interpret library policies, procedures, rules and regulations to the public and section staff• Cooperate with staff in other library sections, other OWLSnet libraries, and the city• Maintain regular punctual and predictable attendanceOTHER JOB FUNCTIONS• Coordinate continuing education of page and page clerk staff• Recommend changes or new procedures in order to increase workflow efficiencies and improve service delivery• Represent Materials Management concerns at library, system and network meetings, as needed
SUPPLEMENTAL INFORMATION
COMPETENCIESCommunicationStaff Development (mentoring)MotivateProblem SolvingAdaptability/FlexibilityTo learn more about these competencies click here
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