Library Budgets and Acquisitions Coordinator

Description of Work

Position Definition: This position serves as the primary source for budget assistance, analysis of vendor accounts, reconciling statements, orders, replacement orders and invoicing. This includes vendor management and communication to maintain internal controls and checks and balances to avoid impropriety and inaccuracies. Acts as liaison to city of Norwalk purchasing/finance/comptroller’s department for audit purposes, if needed.

General Duties:

• Assists in the preparation of the annual department budget.
• Collects data for statistical analysis for budget reports.
• Assists with monitoring capital budget, grant activities and spending.
• Assists with budget reports.
• Maintenance of invoicing and accounts.
• Orders materials including but not limited to office supplies, processing and maintenance supplies.
• Assists with the maintenance of order inventory.
• Performs end of fiscal year paper file changeover and fiscal account closing due on June 30.
• Creates new fiscal year files starting with July 1.
• Acts as liaison to City of Norwalk Finance/Comptroller’s if needed for audit purposes.
• Attends some meetings pertaining to budget.

Note: The above description is illustrative of tasks and responsibilities. It is not all-inclusive of every task and responsibility.

Supervised By: This position is supervised by the Library Director and/or their designee.

Required Knowledge, Skills and Abilities

• Understanding of workplace professionalism.
• Understanding of confidentiality.
• Data analysis experience.
• Budget planning experience.
• Vendor experience.
• Ability to prioritize and to work with a sense of urgency when needed.
• Ability to focus for long periods of time.
• Ability to think independently and work effectively with limited supervision.

Minimum Qualifications

• Four-year accounting degree or two-year accounting degree

AND

• Four years of accounting work and budget experience;

• Great written and verbal communication skills;

• General knowledge of GAAP and accounting practices; and

• Familiarity with MUNIS municipal accounting software or equivalent software, and accounting practices are a plus.

Special Licenses/Certifications AND/OR Supplemental Information

License or Certificate: Not applicable.

The City of Norwalk is an Affirmative Action/Equal Opportunity Employeer