Library District Main Office Assistant

Job Overview
The Office Assistant plays an important supportive role in our Library District. The Office Assistant performs administrative and clerical tasks to ensure the Library District office runs smoothly, including answering phones, managing correspondence and supplies, preparing reports, maintaining files, and providing general support to staff.

The Office Assistant is under the direct supervision of the Library Director.

POSITION DUTIES AND RESPONSIBILITIES:

The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by employees in this classification, only a representative summary of the primary duties and responsibilities.

· Adheres to, supports, and implements Crawford County Library District overall core values and board policies and procedures.

· Provides administrative support: Answers and directs phone calls and manages general office correspondence.

· Performs clerical tasks: Sorts and distributes mail, performs data entry, and maintains filing systems (both physical and digital).

· Monitors and assists with ordering office supplies, maintains communal areas, and ensures office equipment is functioning properly.

· Assists with preparing documents, reports, and presentations, which may include typing, editing, and photocopying.

· Performs, as needed, all responsibilities of the circulation desk.

· Keeps up to date with changes to the system.

· Maintains confidentiality of records and sensitive information.

· Performs additional duties and assignments, as requested.

SPECIAL WORKING CONDITIONS: Duties may require extended periods of standing, walking, sitting, and talking or hearing. Duties require occasional periods of climbing or balancing, pushing/pulling items, lifting/carrying items, keyboarding, reaching with hands and arms, stooping, kneeling, crouching or crawling. Weights up to 50 pounds are encountered. Vision requirements include close vision, distant vision, color vision, peripheral vision, depth perception and the ability of adjust focus. Hazards are considered minor and controllable, but may include exposure to human error and angry/hostile humans. Must be able to transport oneself to work-related meetings, workshops, conferences, etc.

MINIMUM QUALIFICATIONS: High school diploma and one (1) year of recent experience in general clerical and customer service duties, preferably in a library.

REQUIRED KNOWLEDGE OF:

· Current office methods, procedures, and equipment, including Microsoft Office Suite and Google Workspace.

· Filing methods and recordkeeping to maintain accurate information in alphabetical, chronological, and/or numerical order, standard business practice, and standard library clerical practices.

REQUIRED SKILLS:

· Providing efficient customer service and communicating clearly and objectively both verbally and in writing

· Proficiency in Microsoft Office Suite and Google Workspace, basic knowledge of office equipment (printers, copiers, scanners), and data entry skills

· Strong communication, organizational abilities, time management, reliability, and a willingness to assist others

· Understand and apply relevant Federal, State and local policies, laws and regulations

· Maintain an effective public image of the library

· The ability to identify problems and create solutions

· Strong knowledge of technology

· Use patience, tact and courtesy in dealing with the public

· Ability to prioritize projects and work assignments of efficient results

· Ability to work independently and use initiative

· Ability of multitask efficiently

· Operate office equipment, computer systems, and other current technology

Required Licenses or Certification

· Must possess a valid Missouri Driver’s License

· Pre-employment Drug/Alcohol testing and Background check is required.

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person