Library Program & Events Coordinator

About the Hillsboro Public Library

The Hillsboro Public Library is a vibrant community hub that inspires exploration, learning, and connection. We strive to create welcoming spaces and programs for everyone in our diverse community. Our mission, “For Everyone/Para Todos,” guides how we design and deliver programs that connect people to ideas, one another, and their community.

Position Overview

The Library Program & Events Coordinator plays a key operational role in bringing library programs and events to life. This position focuses on the logistics and administrative tasks required to support successful programming, working closely with facilitators, vendors, and internal teams across the department.

The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple projects with competing deadlines. They bring creative problem-solving to program support while staying grounded in clear communication, processes, and follow-through. Familiarity with adult programming or community-based events is helpful but not required.

Key Responsibilities

Program & Event Coordination

• Support the planning and delivery of library programs by coordinating logistics, timelines, and communication.
• Collect, track, and coordinate program proposals from library staff.
• Serve as the primary point of contact for facilitators, presenters, and community partners.
• Assist with developing or leading occasional library programs when needed.

Administrative & Operational Support

• Support Library programming by managing program agreements and related administrative tasks.
• Collaborate with supervisors to submit event details to Marketing and ensure promotional materials are accurate and timely.
• Maintain updated program information and prepare work group reports across internal platforms and staff communication channels.
• Gather and use program data to demonstrate the library's impact and elevate its profile within the community.

On-Site Event Support

• Provide hands-on assistance before, during, and after programs, including setup, and teardown.
• Ensure facilitators have the support they need and troubleshoot issues on the day of the event.
• Help monitor event flow to create a welcoming, inclusive experience for attendees.

Ideal Candidate Profile

The strongest candidates will bring:

• Clear and proactive communication, particularly when coordinating across library teams and with external partners.
• Attention to detail and the ability to manage multiple moving parts simultaneously.
• Exceptional organizational skills, including managing logistics, timelines, and shifting priorities.
• A collaborative, service-oriented approach working with staff, facilitators, and partners.
• Adaptability, with confidence navigating unexpected changes or event-day challenges.
• Ability to assist with basic technology needs, including AV equipment.

Anticipated Schedule

Anticipated Schedule: Tuesday, Wednesday, Friday, and Saturday from 9:00 AM – 6:00 PM, and Thursday from 11:15 AM – 8:15 PM.

For full job classification details, see Library Outreach Coordinator.

Acceptable Experience and Training

• Bachelor’s degree in Public Relations, Communications, Social Services, or a closely related field (such as education), and
• Three years’ experience working with a diverse population, including
• One year of program support and project planning experience, or
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above will be considered.

Licensing and Certifications

• Valid driver’s license and safe driving record.

Preferred Qualifications

• Experience coordinating community, educational, or adult programs.
• Experience supporting logistics in event, hospitality, parks & recreation, nonprofit, or related settings.
• Familiarity with working in a library environment or alongside community-focused organizations.
• Familiarity with project management tools or approaches

Additional Information

Tentative Recruitment Timeline*

• This schedule is subject to change based on City of Hillsboro needs.

Why Work For the City of Hillsboro?
At the City of Hillsboro, we’re committed to supporting employees with a comprehensive package of benefits and resources designed to promote health, well-being, and growth.

When you join our team, you’ll enjoy:

• Competitive pay with City contributions to PERS retirement
• Comprehensive medical, dental, and vision coverage
• Paid time off for vacation, personal, sick leave, and holidays
• Deferred compensation match and HRA VEBA contributions to boost your future savings
• City-paid life, AD&D, and long-term disability insurance
• Extra perks like bilingual pay incentives and wellness reimbursements
• Free TriMet annual Hop pass and SHARC and Hidden Creek Community Center recreation access for you and your immediate family
• Paid time off to volunteer in the community through Hillsboro Helps
• Ongoing professional development and training opportunities
• A supportive workplace that values work/life balance and employee wellness

To learn more about our robust benefits package and learn more about the Collective Bargaining Agreement, please visit our Benefits Page.

Bilingual Incentive Pay Available
Employees who can demonstrate the ability to speak Spanish, or any language spoken by over ten percent (10%) of City residents as documented by the most recent U.S. Census, at a proficiency level determined by a fluency test administered by the City, will receive a monthly premium of three percent (3%) of their regular base pay.

Application Guidelines

• Apply Early: Submit your application promptly to ensure consideration before the posted closing date and time.
• Complete Your Application: Please fill out all sections thoroughly and accurately, as resumes and cover letters will not be reviewed. Your application responses are the primary way we assess your qualifications.
• Highlight Your Unique Skills: Take time to clearly describe your relevant experience and accomplishments. Thoughtful, detailed responses help us better understand your skills and how they align with the position.

Hiring a workforce that reflects the diverse community we serve is essential to delivering exceptional City services and programs. The City of Hillsboro is committed to creating and supporting an inclusive and welcoming environment for all employees to thrive. We value, respect, and empower employees as unique individuals with authentic voices and diverse ideas.

City of Hillsboro is proud to offer robust benefit packages to employees. Please check out our Salary and Benefits page for benefit guides for our non-represented full-time employees and part-time employees. Benefits may vary for positions identified in Police, Fire, and Library collective bargaining agreements, which can also be found on the Salary and Benefits page.