Licensed Real Estate Assistant

Licensed Real Estate Assistant
Luxury Residential Real Estate Team

We are seeking a highly organized Licensed Real Estate Assistant to support a fast paced luxury real estate team. This role focuses on listing management, marketing coordination, event planning, and daily operational support. The ideal candidate is proactive, detail oriented, and comfortable managing multiple tasks while supporting a high producing team.

Key Responsibilities

Team Operations

• Schedule team meetings and coordinate with partners and vendors
• Provide administrative support to the team
• Assist with weekend communication monitoring when needed

Listings and Marketing

• Prepare listing materials, brochures, and mailers
• Manage MLS listing setup and updates through Douglas Elliman systems
• Prepare comp reports and seller activity reports
• Track and organize showing feedback and buyer inquiries
• Coordinate listing marketing including Property Spotlight submissions

Showings, Open Houses and Events

• Schedule property photoshoots and video shoots
• Coordinate open houses including MLS postings, signage, materials, and logistics
• Assist with listing events and broker events

Vendors and Logistics

• Track listing expenses and budgets
• Manage yard signs and property service requests
• Submit and track expense reimbursements
• Prepare monthly expense summaries

In Person Responsibilities

• Prepare properties for showings and photoshoots
• Ensure brochures and marketing materials are available at listings
• Assist in person at open houses and events
• Maintain a physical presence in the office to support the team

Qualifications

• Active Florida Real Estate License required
• Strong organizational and communication skills
• Ability to manage multiple projects in a fast paced environment
• Detail oriented with strong follow through
• Experience with MLS and real estate marketing preferred

Please Note: This position is not a direct hire of Douglas Elliman Real Estate. In this role, you will be employed by an agent or team affiliated with Douglas Elliman, and not by the brokerage itself. All compensation will be provided directly by the agent/team.

Pay: $50,000.00 - $70,000.00 per year

Benefits:

• Paid time off

Work Location: In person