Litigation Legal Secretary/Assistant PI

Abbey, Weitzenberg, Warren & Emery is a preeminent Sonoma County law firm based in Santa Rosa, California, less than 50 miles north of San Francisco. As one of the longest tenured firms in the North Bay, we bring generations of aggressive, effective, and successful legal representation to Sonoma County and Northern California. Our plaintiff’s practice is well known and respected for its success in handling litigation matters involving personal injury/wrongful death, medical malpractice, child sexual abuse, civil rights, and product defect.

We are seeking a Legal Assistant/Secretary with 3 or more years of civil litigation experience to join our plaintiffs’ practice. The team requires a highly skilled, career driven individual to join our team providing excellent service and representation for our clients.
Must be well-organized, detail oriented, and tech-savvy. Must possess excellent document preparation, typing, formatting and prioritization skills. The ideal candidate has a strong work ethic, is flexible and adaptable, and enjoys working as part of a team or under minimal supervision.

Job responsibilities include but are not limited to:
Corresponding and communicating with clients, counsel and the courts
Prepare legal documents using correct formatting, based on local rules of the court
Drafting pleadings and discovery
E-Filing and Paper Filing (as needed) in State and Federal Courts
Calendaring all events in ProLaw and Microsoft Outlook
Ability to calculate legal deadlines in accordance with statutory local, state, federal and
appellate rules
Apprise and remind attorneys and all necessary team members of deadlines and appearances
Scheduling Depositions, IME’s, etc.
Prepare expense reports and submit client costs for payment
Maintain paperless files and documents following established Firm practices.
Assist Attorneys in all phases of their Civil Litigation practice and Community
Service Activities
Backup other employees when needed.

A qualified candidate will possess the following qualifications:

* Must have a minimum of three years’ experience as a Legal Secretary/Assistant
* Positive Outlook and Can-Do Attitude
* High level of proficiency with Microsoft Office 365 Word, Excel, Outlook including TOCs/TOAs.
* Adobe Acrobat Pro and Essential Forms also needed. Experience in Prolaw is preferred.
* Strong calendaring/docketing proficiency (Westlaw/Prolaw)
* Scheduling, maintaining, and updating calendar (electronic and hardcopy)
* Knowledge of Code of Civil Procedure, Northern California Local Rules
* Possess excellent verbal, writing, and proofreading skills
* Must have the ability to identify urgent tasks and prioritize time accordingly
* Must be able to multi-task and adapt gracefully to changing situations, priorities, and deadlines

Compensation: Competitive salary dependent on experience; Salary range is $38-$48 per hour DOE. Comprehensive Benefits Package is also offered.

Please submit your resume and cover letter to Kathy Edmonds via email at kedmonds@abbeylaw.com.

Pay: $38.00 - $48.00 per hour

Benefits:

• 401(k)
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person