Litigation secretary, New York

Job Overview
We are seeking a highly organized and detail-oriented Litigation Secretary to join our legal team in New York. This vital role involves providing comprehensive administrative support to attorneys engaged in a diverse range of litigation matters. The ideal candidate will possess exceptional organizational skills, legal research and drafting expertise, and a proactive approach to managing complex case files. Your energy and enthusiasm will help ensure smooth case progression, efficient document management, and effective communication across all levels of the firm. This paid position offers an exciting opportunity to be at the forefront of dynamic legal proceedings while contributing to a collaborative and fast-paced environment.

Duties

• Prepare, organize, and maintain legal documents, pleadings, and case files using document management systems such as iManage and PCLaw.
• Conduct legal research using Westlaw, LexisNexis, and other research tools to support litigation strategies across diverse practice areas including family law, estate planning, environmental law, and more.
• Draft legal correspondence, motions, contracts, and other documents with precision and clarity.
• Manage calendar deadlines for court filings, hearings, depositions, and client meetings to ensure timely submissions.
• Review and proofread legal documents for accuracy; transcribe dictations as needed to support attorneys’ workflow.
• Coordinate communication between clients, courts, witnesses, experts, and internal teams with professional phone etiquette and organizational skills.
• Assist with document review, data entry, filing, and maintaining case management systems such as LexisNexis or other legal administrative platforms.
• Support attorneys with project management tasks related to complex litigation cases involving UCC law, tribal law & regulations, securities law, workers' compensation law, patent law, immigration law, landlord-tenant law, personal injury law, family law, environmental law, and more.

Skills

• Extensive knowledge of legal research tools including Westlaw and LexisNexis.
• Proven experience with legal case management software such as iManage or PCLaw.
• Strong understanding of various practice areas including estate planning, environmental law, tribal law & regulations, securities law, patent law, workers' compensation law, personal injury law, landlord-tenant law & family law.
• Excellent writing skills for drafting pleadings, contracts, correspondence and legal memoranda.
• Exceptional proofreading and transcription abilities ensuring error-free documentation.
• Proficiency in document review processes and document management systems for efficient case handling.
• Effective organizational skills with the ability to prioritize tasks in a fast-paced environment.
• Experience supporting attorneys with administrative tasks such as filing court documents accurately within deadlines.
• Strong interpersonal skills with professional phone etiquette for client interactions.
• Ability to perform thorough legal research on complex issues across multiple jurisdictions or practice areas.
• Project management capabilities to coordinate multiple cases simultaneously while maintaining attention to detail. This role is perfect for a motivated individual eager to grow their career within a vibrant legal environment where every day presents new challenges and opportunities for impact. If you thrive in organized settings that demand precision combined with proactive communication skills—this is your chance to shine!

Pay: $64,642.82 - $95,000.00 per year

Work Location: Hybrid remote in New York, NY 10020