Logistics Accounts Payable, Specialist I

Title: Specialist I, Accounts Payable

Job Summary: The Accounts Payable Specialist is responsible for end-to-end AP processing with a strong emphasis on accuracy, timeliness, and cross-functional coordination. This role supports high-volume vendor payments related to logistics, manufacturing operations, and services, ensuring compliance with internal controls, contract terms, and payment schedules.

Responsibilities include:

• Process high-volume invoices (PO and non-PO) with accuracy and timeliness
• Perform 2-way and 3-way matching (PO, receipt, invoice)
• Validate pricing, quantities, freight terms, and tax treatment
• Prepare and execute weekly/monthly payment runs (ACH, wire, check)
• Ensure invoices are paid in accordance with negotiated terms and cash-flow priorities
• Serve as primary AP contact for assigned vendors
• Resolve invoice discrepancies, short payments, and billing disputes
• Coordinate with Procurement, Logistics, Receiving, and Operations to clear holds
• Maintain professional vendor relationships to prevent shipment delays or service interruptions
• Process freight invoices (ocean, air, trucking, drayage, warehousing)
• Validate accessorial charges, detention/demurrage, and fuel surcharges
• Support urgent or exception payments tied to production-critical shipments
• Escalate payment risks that may impact inbound materials or outbound deliveries
• Ensure compliance with internal AP policies and SOX controls
• Maintain proper documentation and audit trails
• Assist with internal and external audits as required
• Ensure vendor master data accuracy (W-9s, banking details, tax status)
• Reconcile AP subledger to GL
• Monitor aging reports and proactively manage overdue items
• Support month-end close activities
• Provide AP metrics and Ad-hoc analysis when requested
• All other duties as assigned

Qualifications:

• Associate or bachelor’s degree in accounting, Finance, or related field
• 3+ years of Accounts Payable experience
• Experience in manufacturing, logistics, or supply chain environments strongly preferred
• Proficiency with ERP systems (SAP, Oracle, NetSuite, or similar)
• Strong Excel skills (VLOOKUP/XLOOKUP, pivot tables)
• Familiarity with freight invoices and logistics cost structures is a strong plus
• High attention to detail and accuracy
• Strong sense of urgency and accountability
• Experience supporting centralized AP for multiple business entities or sites
• Ability to manage competing priorities in a fast-paced environment
• Understanding of Incoterms and logistics cost driver
• Clear, professional communication with internal teams and external vendors
• Comfortable escalating issues that pose operational or financial risk
• Proven ability to work cross-functionally with Supply Chain and Operations

Physical Requirements and Working Conditions

• Ability to sit for extended periods while working at a computer
• Frequent use of hands and fingers for typing, filing, and operating office equipment
• Occasional standing, walking, bending, and reaching
• Ability to lift and carry light office materials (up to 10–15 lbs), such as files or office supplies
• Visual acuity to read screens, documents, and reports
• Ability to attend meetings and interact with employees, clients, and vendors