Logistics & Administration Officer

Logistics Duties:

Plan and coordinate daily transportation of manpower, equipment, and materials to and from ASAB site.

Monitor delivery schedules and ensure materials reach the site on time without delay to construction works.

Coordinate with procurement and warehouse teams to track material availability and dispatch.

Liaise with security and gate pass teams for vehicle/equipment entry permissions and CICPA coordination.

Maintain inventory of site equipment, tools, and consumables; ensure proper usage and control.

Manage logistics-related documentation (delivery notes, gate passes, offloading reports, etc.).

Arrange and monitor third-party logistics support if required (trailers, cranes, etc.).

Administrative Duties:

Support day-to-day administrative activities at the site office and camp.

Maintain records of staff attendance, deployment, leave, and timesheets.

Assist in coordinating staff accommodations, catering, and welfare requirements.

Handle all document control activities including filing, correspondence, and record maintenance as per ADNOC protocols.

Ensure compliance with ADNOC site access and HSE documentation (training certificates, medical, CICPA IDs, etc.).

Assist with mobilization/demobilization formalities of site staff.

Prepare and submit daily/weekly reports related to logistics, staff movement, and site

administration.

Qualifications & Experience:

Bachelor’s Degree or Diploma.

Minimum 3–5 years of experience in logistics/admin role within ADNOC or other oil & gas construction projects in UAE.

Familiarity with ADNOC procedures, permit systems, and security protocols (especially for ASAB/CICPA zones).

Strong communication, coordination, and documentation skills.

Proficient in MS Office (Excel, Word, Outlook); knowledge of ERP systems is a plus.Valid UAE driving license preferred.

Key Competencies:

Organizational and multitasking skills

Attention to detail and accuracy

Proactive problem-solving approach

Ability to work under pressure in remote site conditions

Coordination with multi-disciplinary teams

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

• Have you handled fleet or vehicle management, including registration, insurance, and maintenance?
• Are you available to join immediately or within a notice period? Please specify.
• Do you have a valid UAE driving license?
• Are you comfortable working under pressure and handling multiple tasks simultaneously?