Logistics Co-ordinator

Job Description – Logistics Coordinator

Position: Logistics Coordinator
Department: HR -Administration / Operations
Reports To: Management / HR Manager
Company: Builtex / Bullhawks

Job Summary

The Logistics Coordinator is responsible for managing daily driver schedules, vehicle movements, staff/labour transportation, material delivery coordination, and site/factory logistics. The role ensures smooth coordination between management, admin, HR, site teams, production, and drivers to avoid delays and improve daily operations.

Key Responsibilities

• Driver Schedule Management
• Prepare and manage daily driver duty schedules.
• Coordinate pickup and drop arrangements for staff, labour, site teams, and management requirements.
• Plan driver duties at least one day in advance wherever possible.
• Ensure drivers are not overburdened and duties are assigned properly.
• Vehicle & Transport Coordination
• Monitor company vehicle movements and availability.
• Coordinate transport for site visits, material delivery, office work, and factory requirements.
• Ensure fixed pickup/drop locations and company transport rules are followed.
• Track urgent transport requests and update concerned departments.
• Material Delivery & Site Support
• Coordinate with production, store, site engineers, and project teams for material dispatch.
• Arrange drivers/vehicles for delivery of materials to sites.
• Follow up on delivery status and confirm completion.
• Support urgent site requirements as per management priority.
• Coordination with Departments
• Work closely with Admin, HR, Production, Store, Site, and Management teams.
• Share daily updates regarding driver availability, vehicle status, and transport planning.
• Maintain clear communication with all departments for smooth operations.
• Driver Communication & Monitoring
• Communicate daily tasks clearly to drivers.
• Ensure drivers report duty status, delays, breakdowns, or urgent issues immediately.
• Monitor punctuality, route planning, and task completion.
• Escalate driver-related issues to management/Admin/HR when required.
• Records & Reporting
• Maintain daily driver duty records.
• Track vehicle usage, fuel details, mileage, service needs, and maintenance updates where required.
• Prepare daily/weekly logistics reports for management.
• Keep proper records of transport requests, completed duties, pending tasks, and urgent movements.
• Compliance & Discipline
• Ensure drivers follow company rules, road safety guidelines, and traffic regulations.
• Report any traffic fines, accidents, misuse of vehicle, or negligence to management.
• Ensure company vehicles are used only for approved official purposes.

Required Skills

• Good coordination and follow-up skills
• Strong communication skills
• Ability to manage driver schedules and urgent requests
• Basic MS Excel knowledge for reports and tracking
• Ability to work under pressure
• Good time management and planning skills
• Knowledge of UAE roads and site coordination preferred
• Problem-solving attitude

Qualification & Experience

• Minimum 2–3 years’ experience in logistics, transport coordination, admin coordination, or similar role
• UAE experience preferred
• Knowledge of driver management and vehicle coordination preferred
• Valid UAE driving license is an advantage

Pay: AED6,000.00 - AED7,500.00 per month

Work Location: In person