Logistics Coordinator

Position Summary:

The Logistics Coordinator is responsible for organizing and optimizing outbound freight, managing carrier relationships, overseeing intercompany transfers, and ensuring timely and cost-effective deliveries. This role ensures visibility, accuracy, and efficiency in all logistics activities through clear communication, scheduling, and system updates.

Key Responsibilities:

• Run reports for all open orders by carrier to evaluate and consolidate loads.
• Obtain freight quotes and compare Less-than-Truckload (LTL) vs. Full Truckload (FTL) options for optimal cost and efficiency.
• Request and follow up on rate quotes from carriers via email.
• Update carrier assignment and rate information in ERP I system after loads are awarded.
• Notify awarded carriers via email with load confirmation details.
• Coordinate retrieval of inventory from storage locations as needed to support outbound shipments.
• Prepare and maintain the outbound shipping schedule in Microsoft Teams, logging all carrier appointments.
• Respond promptly and professionally to carrier inquiries related to appointments and shipment details.
• Communicate schedule updates or changes to the shipping team and ensure alignment by updating the shared Teams schedule for real-time visibility.
• Attend and lead a weekly logistics coordination meeting with other plants to align on intercompany transfers and pickups.
• Manage the company driver’s schedule to ensure all intercompany and plant-to-plant orders are documented and scheduled in Teams.
• Oversee all intercompany transactions, including the delivery of ingredients and finished goods.
• Enter all ingredient orders needed for other plants and ensure timely driver scheduling for these deliveries.
• Coordinate and hire external carriers when the company driver is unavailable to avoid service disruption.

Qualifications:

• 2+ years of experience in logistics coordination, transportation, or supply chain operations.
• Proficiency with ERP systems (VAI experience preferred).
• Strong Microsoft Office skills, especially Excel and Teams.
• Excellent written and verbal communication skills.
• Strong organizational skills with a keen attention to detail.
• Ability to work independently and collaboratively in a fast-paced environment.

Preferred Attributes:

• Knowledge of freight modes, logistics scheduling, and shipping documentation.
• Experience working with LTL, FTL, and intercompany freight coordination.
• Ability to manage schedules, analyze logistics data, and adapt to shifting priorities.
• English – Spanish Bilingual