Logistics Coordinator and Admin Assistant

Logistics Coordinator and Admin Assistant

We are seeking a highly organized and versatile International Logistics Coordinator & Administrative Assistant to join our team. This dual-function role is critical to our success, requiring a candidate who can expertly manage global and local supply chain logistics while providing high-level administrative support to our executive team. You will be the point of contact for international freight partners and the "backbone" of our daily office operations.

Key Responsibilities:

Logistics Coordination:

• Shipping: Coordinate and track local and international air and sea freight shipments, ensuring timely delivery and cost-efficiency.
• Compliance & Documentation: Prepare and manage all export/import documentation, including Commercial Invoices, Packing Lists, and Bills of Lading.
• Customs Liaison: Work closely with customs brokers and freight forwarders to ensure smooth clearance and adherence to trade regulations.
• Inventory Tracking: Maintain accurate records of incoming and outgoing stock and provide regular logistics status reports.

Administrative Support:

• Executive Assistance: Manage calendars, schedule meetings, and coordinate professional travel arrangements.
• Office Operations: Handle general office tasks, including managing correspondence, ordering supplies, and maintaining digital filing systems.
• Document Preparation: Draft and format professional emails, reports, and presentations in both English and Arabic.
• Financial Admin: Assist with processing invoices, tracking expenses, and coordinating with the finance department for logistics-related payments.

Job Requirements:

• Experience: Minimum 2–4 years of experience in a role that involves logistics, supply chain, or senior-level office administration.
• Technical Skills: Advanced proficiency in Microsoft Office (specifically Excel and Outlook) and experience with ERP or logistics tracking software.
• Communication: Fluent in English (written and verbal); bilingual proficiency in Arabic is highly preferred for local and regional coordination.
• Regulatory Knowledge: Solid understanding of Incoterms, shipping regulations, and customs procedures.
• Soft Skills: Exceptional multitasking abilities, a high level of discretion, and the ability to work independently in a fast-paced environment.
• Education: Bachelor’s degree in Business Administration, Logistics, or a related field.

Job Type: Full-time

Pay: QAR4,000.00 - QAR6,000.00 per month

Work Location: In person