Logistics - Purchasing Agent

Position: Purchasing Admin/Specialist
FLSA Status: Non-Exempt

Supervisor:
Location: GSE

Summary of the position: The Purchasing Administrator supports the purchasing process by selecting reliable suppliers, maintaining awareness of inventory levels and needs, and preparing purchase orders. The Purchasing Administrator will also coordinate purchasing related to our part production initiative. This role helps coordinate deliveries, resolves discrepancies, and keeps accurate records while maintaining positive supplier relationships. The Purchasing Administrator offers general admin support needed in HR, Accounting, and the Front office.

What You’ll Do

• Optimize purchasing strategy to maximize value for the company, while meeting project timing requirements.
• Work with engineering to find the best solutions given technical requirements.
• Identify and select reliable, cost-effective suppliers with quality products.
• Maintain awareness of inventory levels and determine purchasing needs.
• Coordinate suppliers for purchasing related to our parts production initiative, including pricing negotiation as required.
• Request quotes, enter quotes, negotiate prices, and prepare purchase contracts.
• Create, process, and track purchase orders, ensuring accuracy and approvals.
• Schedule, monitor, and confirm delivery of purchased goods.
• Resolve discrepancies
• Update POs in counterpart based on actual costs (shipping, for example)
• Maintain accurate records of purchases, receipts, and related documents.
• Build and maintain strong, long-term relationships with suppliers.
• Recommend alternatives when requested items are unavailable, outside guidelines, or implement cost-saving initiatives.
• Keep files and information organized and accessible.
• Become familiar with and support international shipping, understand tariff implications and incoterms, and produce relevant documentation.
• Miscellaneous purchasing for other locations.
• General Admin support as needed for other departments (HR, Accounting, Front office)
• Coordinate Standex Cares volunteer initiatives (annual)
• Direct employees with questions to proper resources
• Support in organizing meetings and company events
• Assist with travel reservations in Concur
• Other duties as assigned.

What You’ll Bring

• Bachelor's degree in business administration, procurement, or a related field
• 2+ years’ experience as a purchasing agent or in a similar position.

What We Value

• A Growth Mindset and willingness to learn new skills.
• A flexible, can-do attitude—willingness to pitch in wherever needed and a belief that “not my job” doesn’t exist here, regardless of your position.
• Proficiency in CRM and inventory management software programs.
• Excellent communication and negotiation skills.
• Strong organization and documentation skills.
• Strong research and analytical skills.

Physical Requirements

• Occasionally lifts up 25lbs
• Frequent keyboarding while looking at screen for extended periods
• Occasional stooping, bending, or kneeling to perform tasks like filing or answering phones.