Logistics Reporting Administrator

Position Summary:

Support the logistics team with administrative and reporting duties, primarily in the areas of compiling data for analysis.

Job Duties:

Operational & Administrative Support

• Assist the Supply Chain Logistics Manager and Logistic leaders with daily administrative tasks and reporting.
• Prepare and send routine communication emails, updates, notifications, and follow-ups to internal teams and external partners.

Reporting & Data Management

• Pull, update, and distribute daily, weekly, and monthly logistics reports.
• Collect data from Report Central, E1, and various workbooks to consolidate into organized spreadsheets or dashboards.
• Review data for accuracy and report discrepancies to leadership.
• Track key performance indicators (KPIs) and assist with performance summaries.
• Assist with OS&D tracking logs, freight claims data, and exception reports.

Financial & Purchasing Support

• Assist with financial reporting, cost tracking, and invoice verification.
• Support the purchasing team with data entry, order tracking, and documentation.
• Help maintain freight cost summaries and vendor-related information.

Data Entry & Systems Support

• Accurately enter data into logistics systems, spreadsheets, and shared databases.
• Maintain organized digital documentation and ensure accessibility for leadership.
• Perform basic data analysis to identify errors, trends, or areas needing follow‑up.

Communication & Coordination

• Respond to routine emails and inquiries from internal teams, vendors, and carriers.
• Provide status updates to leadership regarding reports, issues, and pending tasks.
• Assist with scheduling, meeting prep, and distributing materials when needed.

Process Improvement Support

• Identify gaps, inefficiencies, or recurring issues in data or workflows and communicate findings.
• Support the team with small improvement projects or documentation updates.
• Help maintain SOPs, forms, and templates used across logistics operations.

Job Qualifications:

• 3+ years of experience in administrative support or financial support required.
• High school diploma or GED required.
• Strong computer skills with the ability to navigate multiple systems and reports.
• Advanced Proficiency in Microsoft Excel, including sorting, filtering, formulas, pivot tables V-lookup etc.
• Ability to learn new systems quickly and follow established workflows.
• Comfortable working with data, spreadsheets, logs, and digital records.
• Strong written communication skills for sending internal and external emails, notifications, and follow‑ups.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced logistics environment.
• Strong sense of ownership, responsibility, and willingness to support multiple areas of the logistics operation.
• Ability to sit at a computer for extended periods.
• Occasional visits to warehouse floors for data collection, communication, or follow‑up.

Food Safety Requirements and Responsibilities:

Must comply with all Federal, State, Corporate, Warehouse and Food Safety standards, policies, and guidelines (i.e., HACCP, GMP, SQF, FDA, etc.)

Equal Opportunity Employer: disability / veteran. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Massimo Zanetti Beverage USA is proud to be an equal opportunity employer and we are committed to creating an inclusive workplace environment for our family of employees. MZB-USA recruits and advances qualified applicants without regard to race, ethnic or national origin, gender, sexual orientation, genetic information, age, religion, marital status, military service, veteran status, political affiliation, disability, or any other status protected by law.

MZB-USA also prohibits discrimination and harassment of any kind and is fully dedicated to the safety of its workforce.

General Statement

This is a summary description of the general duties and level of work assigned to this position. It is not a full and comprehensive list of all possible responsibilities and tasks.