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Maintenance Administrative Assistant
- In an efficient and accurate manner, performs typing for the Maintenance Manager, upon request.
- Proof all typed documents for content, grammatical errors, spelling errors, typing errors and proper format before returning to the author.
- Appropriately and promptly distributes all correspondence.
- Maintain a hard copy of documents and/or saves to computer file as requested.
- Maintain logical filing systems and accurate records on requisitions and purchase orders, allowing for easy retrieval of documents.
- Update weekly maintenance schedules.
- Schedule prompt and proper disposal of garbage containers.
- Maintain confidentiality of files and correspondence.
- Answer the telephone in a professional and courteous manner.
- Record accurate and complete messages from callers.
- Perform general payroll duties, such as totaling each employee’s time and after obtaining manager’s approval, submit to payroll by the weekly deadline.
- Maintain construction records on IAP projects
- Maintain Permit and their support records for all required testing.
- Maintain a clean and hazard free work environment and follow all policies and procedures regarding safety.
- Perform other duties as assigned.
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