Maintenance Administrative Assistant

The Falmouth Housing Authority seeks a Maintenance Administrative Assistant. This is a full-time (35 hours/wk) union-position. This is a work-in-office position (not a remote work from home opportunity). The purpose of the Maintenance Administrative Assistant is to support the mission of FHA in a wide range of activities related to the documentation and recordkeeping for the maintenance department. This position provides support to the to the Maintenance Superintendent and maintenance department. The position requires use of the work order system, and skills in customer service, scheduling, file maintenance, purchase ordering, and basic inventory control. Reception support during lunch periods and work absences. Receives direct supervision from the Maintenance Superintendent. The incumbent assists the receptionist by answering telephones; screen calls and directs to appropriate staff; maintains communications regarding maintenance issues with supervisor(s); drafts work orders based on tenant and housing authority requests; assists in procurement of materials, supplies and others as assigned; maintains utility logs and enters monthly energy reports; maintains preventative maintenance logs, calendars and schedules for all equipment, appliances & vehicles owned/operated by the Authority; maintains keys and logs for all units owned/operated by the Authority; assists in inventory and asset control measures; assists with maintenance-related projects as assigned; orders office and maintenance supplies as approved; performs administrative manual and electronic filing for the Authority; communicates concerns between tenants and supervisors; gathers required supporting documentation to support problem resolution; provides excellent customer services to tenants, vendors and co-workers. Performs other duties as assigned. The salary range is $40,034.00-$46,744.00; minimum of 5 years clerical experience in a busy office environment required. Please submit your resume to: Kevin Donovan, Maintenance Superintendent, Falmouth Housing Authority, 115 Scranton Ave, Falmouth, MA 02540. Resumes will be reviewed until the position is filled. Visit www.falmouthhousing.org to view the job description. FHA is an equal opportunity employer; all eligible persons are encouraged to apply.

Job Type: Full-time

Pay: $40,034.00 - $46,744.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person