Maintenance Administrator

We are seeking a team player who is an experienced administrative professional with strong computer skills and excellent communication.

Are you organized, self-motivated and able to meet deadlines?

Apply now to join our team!

Requirements:

• High School Diploma or Equivalent
• Professional demeanor, solid interpersonal skills and ability to work with confidential information
• Proficient in computer technology including Word, Excel, and Email
• Excellent written and oral communication skills
• Ability to meet deadlines
• Ability to exercise good judgement and self-control
• Must possess enthusiasm, personal integrity, honesty, respect, and be a team player
• Valid driver’s license and access to a vehicle

Responsibilities:

Make Ready

• Review the Maintenance Supervisor’s Move-Out Inspection Notes and assist with coordinating the turns process
• Update Make Ready board
• Schedule and monitor vendors and contractors for turns based on schedule and needs
• Scheduled and monitor maintenance personnel for turns based on schedule and needs
• Assign Maintenance Personnel to walk vacant readies and create punch lists

Service Requests

• Review all online service requests
• Communicate with office personnel regarding issues or concerns with work orders
• Contact and schedule vendors needed to complete service requests
• Review work orders when complete to ensure all information included
• Close work orders in OneSite

Other Duties

• Communicate with residents about emergency shut-offs, in-unit inspections, special projects like roof work, drywall repair, and high-utility usage checks
• Asset Data entry while coding invoices for Supervisor review
• Coordinate and schedule appropriate safety training for maintenance employees
• Create and monitor completion of preventative maintenance schedule

Essential Physical Qualifications:

• Bending, climbing stairs, kneeling, lifting up to fifteen pounds, stretching, squatting, and walking

Non-Essential Physical Qualifications:

• Running and lifting over fifteen pounds

Authority:

• Recommend changes to the position and job duties which will improve efficiency and safety

Relationships:

• Reports to the Maintenance Supervisor
• Takes direction from the Director of Property Management, Assistant Director of Property Management, Property Manager, and Maintenance Supervisor
• Internal contacts: managers and associates
• External contacts: residents, vendors, and guests

Must have reliable transportation and a valid driver's license with an acceptable driving record.

Benefits:

• After 60 days
  • Medical
  • Dental
  • Vision
  • Company Paid Life and AD&D
  • Voluntary Life and AD&D
  • Voluntary STD
  • Company Paid LTD for some positions
  • Employee Assistance Program (EAP)
• After 90 days
  • PTO
  • Holiday Pay (8 paid holidays per year + 1 Floating Holiday)
• After 1 year
  • 401k with match
  • Birthday off with pay