Maintenance Dept. Administrative Assistant

Maintenance Department Administrative Assistant:

Job Description

• Professionally manage incoming calls, emails and text messages. Respond promptly and provide excellent phone etiquette to staff members, vendors, and the general public
• Perform data entry tasks accurately and efficiently to maintain up-to-date records
• Organize office files and ensure proper documentation practices are followed
• Assist with administrative tasks such as scheduling meetings and coordinating office supplies, and various other tasks throughout the day, ensuring smooth operations
• Must be able to multi-task and change gears rapidly based on priority
• Organizational skills
• Must feel comfortable working in a facility maintenance environment
• Manage work-flow process – keeping work orders and tasks prioritized
• Work closely with the accounts payable department on sending out request for proposals, purchase orders, invoices, receipts, and other documentation.
• Enter payroll notes weekly
• Manage and prioritize work orders
• And other tasks as assigned

Administrative Duties

7:00am - 4:00pm