Management Assistant

About the Role:

ECOFAC is seeking a rigorous and analytical Management Assistant to join our team in Dubai. In this role, you will act as the right hand to the Regional Manager and Projects Director, providing critical support that bridges administrative organization, financial reporting, and on/off-site project coordination.

This is not a purely desk-based administrative role. We are looking for a confident professional with a financial background who is comfortable visiting construction sites, analyzing data on excel, creating Pivot tables, indicators, and communicating effectively with everyone from site engineers to executives and clients.

Key Responsibilities:

• Executive Support: Assist the Regional Manager and Projects Director with daily operations, calendar management, and priority handling.
• Financial Reporting: Utilize advanced Excel and PowerBI to prepare detailed financial reports, track project expenses, and manage KPI’s.
• Project Administration: Handle robust documentation and filing systems; ensure all project records are up to date and compliant.
• Client & Payment Management: Follow up on client accounts, manage payment schedules, and ensure timely invoicing and collections.
• Communication Bridge: Serve as a key point of contact between site engineers, management, and clients, ensuring clear information flow.
• Site Mobility: Conduct site visits when necessary to collect data, deliver documents, or coordinate with field teams.

Candidate Requirements:

• Experience: 3–5 years of experience in a similar role, preferably within the Construction or Engineering sector.
• Education/Background: A background in Finance or Accounting is highly preferred.

Mandatory Skills:

• Advanced Microsoft Excel (VLOOKUP, Pivot Tables, Macros).
• PowerBI (Ability to create and interpret dashboards).
• Valid UAE Driving License (Mandatory for site visits).
• Tech Stack: Proficiency in Zoho Suite is a strong advantage.
• Languages: Fluency in English is required. Proficiency in Arabic or Hindi is required.

Soft Skills:

• Confident: Capable of holding your ground and communicating clearly with senior stakeholders and site personnel (very important).
• Rigorous & Organized: Ability to handle complex filing and documentation without errors.
• Analytical: You don't just input data; you understand what the numbers mean.

Why Join ECOFAC?

• Opportunity to work in a dynamic, target-oriented environment.
• Exposure to high-level project management and regional operations.
• A role that offers a mix of office analysis and on-site engagement.

Job Types: Full-time, Permanent

Pay: AED3,000.00 - AED6,000.00 per month

Experience:

• Accounting: 2 years (Required)

License/Certification:

• Driving Licence (Required)