Management Assistant

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Do you take pride in administrative excellence and building long-term trusted relationships? Within the Division Quantum Internet, we are looking for an experienced Management Assistant who truly values this profession and is motivated by helping others succeed. This is a long-term position, and we are specifically looking for someone who feels fulfilled in a supportive role and enjoys developing stability and continuity within a team. Your Role As a Management Assistant within the Internet Division, you will play a central role in supporting a group of Principal Investigators (PIs). No two days are the same, and your strength lies in bringing clarity, structure, and calm to a dynamic academic environment. You will manage the agendas of several PIs (Professors and Assistant Professors), coordinate complex schedules, and ensure smooth daily operations across multiple projects. Key Responsibilities Managing complex agendas, scheduling meetings for your PI’s. Acting as a central point of contact for internal and external stakeholders. Coordinating meetings, preparing agendas, and ensuring follow-up on action points. Supporting HR administration regarding the onboarding PhD candidates and postdocs. Organizing travel arrangements, including bookings, approvals, and expense handling. Processing and monitoring purchase orders. Organizing small events from start to finish. Taking minutes and maintaining clear documentation of meetings and decisions. Job requirements We are looking for a dedicated professional who truly values providing high-quality support and has a minimum of 3 years of experience in management or executive support role. You have completed an MBO-level education (or equivalent), preferably in administration or a related field. You bring: Experience working in a complex and preferably international environment. Have a genuine passion for supporting others and enjoy creating structure and clarity. Are service-oriented, reliable, and committed to delivering consistent, high-quality support. Demonstrate strong organizational skills and the ability to manage multiple priorities simultaneously. Are accurate and detail-oriented, with a focus on delivering work with a high degree of precision. Show proactivity and sound judgement: you anticipate needs, spot potential issues, and act on them early. Communicate clearly and professionally, and build trusted relationships with a variety of stakeholders. Have a good command of both English and Dutch, as both languages are used within QuTech. TU Delft (Delft University of Technology) Working at TU Delft means contributing to solutions that really make a difference. For over 180 years, we have been training engineers who make an impact worldwide in companies, government bodies, or as entrepreneurs. Our alumni turn knowledge into concrete solutions for the challenges of today and tomorrow. These challenges are changing rapidly. That is why we focus on themes such as energy, climate, digitalisation, artificial intelligence (AI), and smart mobility every day. Our education and research are directly aligned with what society needs now and in the future. At TU Delft, our people make the difference. With their knowledge and curiosity, our staff provide a high-quality education and conduct pioneering research that extends beyond the campus. You will have the opportunity to take the initiative, work with others, and grow as a professional. Working at TU Delft means join an international community of professionals and students. Together, we create knowledge, innovations, and solutions that help move the world forward. QuTech QuTech is a mission-driven research institute of TU Delft. Together we are working on a radical new technology with world-changing potential. We are developing scalable prototypes of a quantum computer and a secure quantum internet. We believe quantum technology will be a game changer in many social and economic sectors - including health, agriculture, climate, and security. To achieve our ambitious goals, we bring scientists, engineers, and industry together in an inspiring environment, with plenty of room for ambition, entrepreneurship, and innovation. Have a look at our video and get a glimpse of QuTech. Conditions of employment Duration of contract is 1 year Temporary with prospect of permanent A job of 32 hours per week. A salary based on Scale 07 of the CAO for Dutch Universities with a salary between €3057 - €3985 gross per month based on a fulltime contract (38 hours), plus 8% holiday allowance and an end-of-year bonus of 8.3%. An excellent pension scheme via the ABP. The possibility to compile an individual employment package every year. Discount with health insurers on supplemental packages. Flexible working week. Every year, 232 leave hours (at 38 hours). You can also sell or buy additional leave hours via the individual choice budget. Plenty of opportunities for education, training and courses. Partially paid parental leave Attention for working healthy and energetically with the vitality program. Will you need to relocate to the Netherlands for this job? TU Delft is committed to make your move as smooth as possible! The HR unit, Coming to Delft Service, offers information on their website to help you prepare your relocation. In addition, Coming to Delft Service organises events to help you settle in the Netherlands, and expand your (social) network in Delft. A Dual Career Programme is available, to support your accompanying partner with their job search in the Netherlands. Additional information For more information about the position, please contact Kathryn Flowers, Division Coordinator Quantum Internet, at K.Flowers@tudelft.nl. For questions regarding the recruitment process, you can reach out to Audrey Monje, Recruiter, at a.monje@tudelft.nl. Application procedure Are you interested in this vacancy? Please apply no later than 6 July 2026 upload the following documents: CV Motivational letter You can address your application to Kathryn Flowers. Please note: You can apply online. We will not process applications sent by email and/or post. As part of knowledge security, TU Delft conducts a risk assessment during the recruitment of personnel. We do this, among other things, to prevent the unwanted transfer of sensitive knowledge and technology. The assessment is based on information provided by the candidates themselves, such as their motivation letter and CV, and takes place at the final stages of the selection process. When the outcome of the assessment is negative, the candidate will be informed. The processing of personal data in the context of the risk assessment is carried out on the legal basis of the GDPR: performing a public task in the public interest. You can find more information about this assessment on our website about knowledge security. Please do not contact us for unsolicited services.
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