Manager Research Systems

Job Purpose:

Serves as the KU expert in research systems, as core business tools used for electronic research administration (eRA). Responsible for project management of system integrations and data migrations that impact R&D continuity and support thereof. Acts as point of contact for data enablement projects and mandates involving research systems. Manages a team and drives the operational unit in continuous improvement of the systems used for eRA and enhancing end-user experience.

Key Roles & Responsibilities:

Strategic Responsibilities:

• Contribute to the development of the Department's strategy, as well as annual KPI plans.
• Contribute to the development of the Department's policies and procedures, in line with the overall research objectives of the University, ensuring they promote leading practices and excellence.
• Contribute to the development of the Department’s budgets in relation to prospective funding program requirements

Operational Responsibilities:

Analyze, prepare and organize data across the R&D division, including but not limited to external and internal sponsored projects’ activities (proposals; awards; ethics applications and research protocol approvals; faculty and researcher effort; research resources, etc.)Analyze, prepare and organize data across the R&D division, including but not limited to external and internal sponsored projects’ activities ( proposals; awards; ethics applications and research protocol approvals; faculty and researcher effort; research resources, etc .).

Manage research systems, serving as the data management liaison for R&D Division.

Work with systems vendors to implement change orders and integrations as needed

Responsible for facilitating institutional data feeds to and from systems that have touch points with research systems

Represent the Research division on various technology committees, including participation in data enablement projects led by external entities

In close coordination with other R&D units, ensure the integrity, accuracy, organization, and completeness of university sponsored projects data records in research systems.

Facilitate necessary information for internal and external audit of research activities, as needed

Collaborate with all R&D units, Libraries, General Counsel, and other KU units as needed for developing, delivering and maintaining informational and training modules related to system use

Manage institutional logins for sponsor portals, in coordination with Research Development, Research Operations, and other units/authorized signatories as needed.

Develop and maintain policies and procedures regarding sponsored project data integrity and records retention, in close collaboration with Directors of all R&D units and IT/Ankabut.

Adhere to the University's information security and confidentiality policies and procedures, and report breaches or other security risks accordingly

Coordinate with other departments to facilitate the accomplishment of tasks and responsibilities, as and when needed

Demonstrate a strong commitment and practice to maintaining a safe and healthy work environment.

Perform any other tasks assigned by the Line Manager

Supervisory Responsibilities:

Provide coaching, guidance and mentoring as required to enhance the internal capabilities of the team and ensure the achievement of established objectives and plans.

Recommend appropriate training courses as per the pre-determined training needs, evaluate their effectiveness, and monitor their results.

Carry out performance appraisals for subordinates according to planned schedules and recommend necessary actions as per the applied practices.

Conduct periodic meetings with subordinates to ensure that priorities are clear and workflow is running smoothly.

Follow-up on employees' administrative affairs such as vacations, leaves and other administrative and related affairs.

Qualifications & Experience:

• A Bachelor’s Degree in related field, preferably in Statistics, Finance or Management subjects, with experience working in a research-awarding environment such as a research funding agency, foundation or university internal funding function.
• A minimum 12 years of experience, with 2+ years managing direct reports and 3+ years of experience in higher education, government, non-profit, hospital, sponsor agency, or eRA software vendor context.