Marketing Administrator

Job Title: Marketing Administrator
Reports To: VP of Business Development
Company: Virtus Renewables

About Us:

Virtus Renewables is a leading provider of Solar Operations & Maintenance (O&M) services, delivering consistent, high-quality performance across utility-scale solar and battery energy storage (BESS) projects nationwide. We partner with asset owners and operators to maximize reliability, safety, and long-term value in renewable energy assets.

Position Summary

The Marketing Administrator provides essential administrative and coordination support to Virtus Renewables’ marketing and business development efforts. This role focuses on organizing marketing activities, maintaining content and data systems, supporting campaigns and proposals, and ensuring brand consistency across internal and external materials.

This position is ideal for a detail-oriented, organized professional who enjoys supporting creative and strategic work through strong execution, documentation, and process management. The Marketing Administrator works closely with Marketing, Business Development, and Leadership to help elevate the Virtus Renewables brand and support growth initiatives.

Key Responsibilities

Marketing & Brand Support

• Provide administrative support for marketing initiatives, campaigns, and schedules.
• Assist with the coordination and production of marketing materials, including brochures, presentations, case studies, and digital content.
• Ensure brand standards are followed across all marketing and sales materials.
• Maintain marketing calendars, content schedules, and campaign trackers.

Content & Asset Management

• Organize and maintain marketing assets, including photos, videos, logos, templates, and graphics.
• Manage shared drives and document libraries to ensure materials are current, accurate, and accessible.
• Assist with updating website content, social media posts, and email marketing platforms as directed.

CRM & Data Management

• Support CRM data hygiene by entering and updating contacts, accounts, and marketing activity records.
• Assist with list management, segmentation, and tracking of marketing outreach and campaigns.
• Generate basic reports on campaign performance, engagement metrics, and lead activity.

Proposal & Business Development Support

• Assist with marketing sections of proposals, RFQs, and RFPs, including formatting, proofreading, and document assembly.
• Maintain proposal templates, resumes, project descriptions, and qualification materials.
• Coordinate internal reviews and version control for marketing and proposal documents.

Administrative & Coordination Support

• Track invoices, budgets, and expenses related to marketing activities and vendors.
• Coordinate with external vendors, designers, printers, and consultants as needed.
• Support event planning, trade shows, conferences, and customer meetings (logistics, materials, follow-up).

Qualifications & Requirements

• 2–4 years of experience in marketing administration, administrative support, communications, or a related role.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple tasks, deadlines, and priorities in a fast-paced environment.
• Strong written communication and proofreading skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Familiarity with CRM systems (e.g., Pipedrive, Salesforce, HubSpot) and marketing tools is a plus.
• Experience in renewable energy, construction, engineering, or technical services is a plus but not required.

Education

• Associate’s or Bachelor’s degree in Marketing, Communications, Business Administration, or a related field preferred.

What We Offer

• Competitive salary based on experience and qualifications.
• Paid time off, health benefits (medical, dental, vision, life insurance), and 401(k) with company matching.
• A collaborative, mission-driven work environment within the renewable energy industry.
• Opportunities to grow into marketing, communications, or business development roles.

Join Our Team

If you are organized, proactive, and interested in supporting marketing and brand growth in the renewable energy space, we encourage you to apply. Please submit your resume and a brief cover letter to hr@virtusrsg.com.

Virtus Renewables is an Equal Opportunity Employer committed to diversity and inclusion in the workplace.

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Mesa, AZ 85202 (Required)

Work Location: In person