Marketing Administrator - FIVE Palm Jumeirah

An Exhilarating Opportunity

Are You Ready for a Daring Challenge with The World’s Hottest Luxury Hotel Group? Disruptive by Design, FIVE Hotels and Resorts is Redefining ‘FIVE-Star’ Hospitality and Setting the Gold Standard across the Industry.

Join the FIVE Tribe - and Get Ready to Make Waves.

The Candidate

A Driven Self-Starter, you have Excellent Communication, Leadership and Organisational Skills. As an Astute Creative and Critical Thinker, you can Conceptualise and Implement Innovative Solutions in a Fast-Paced Environment. Not even the Smallest Detail Escapes Your Keen Eye and You Execute Tasks Proactively with Precision and Finesse. A ‘Can-Do!’ Attitude Coupled with An Inherent Flair for Taking Ownership Makes You a Highly Motivated Go-Getter.

Your Outgoing and Approachable Nature enables you to Seamlessly Connect with other ‘FIVERs’ and key Stakeholders, ensuring that Their and Your Journey at FIVE is nothing short of Sensational. Joining our Marketing Team as a Marketing Administrator will Empower you to deliver Exceptional Experiences across our award-winning Lifestyle Destinations. Jump on Board and Unlock your Potential in a Buzzing Environment that will take your Career to New Heights!

What We’re Looking For

• A proven track record of 3-5 years in a Luxury Hotel or Agency environment in a similar administrative, finance coordination or executive assistant role within a Marketing or Creative Department.
  
• Strong understanding of financial processes such as Purchase Requisitions, Purchase Orders, and Goods Receipt Notes, with the ability to drive invoice workflows effectively.
  
• Computer literacy, with a mastery of Word, Excel, PowerPoint, and Outlook, while possessing an exceptional knowledge of Procurement Systems, specifically Ariba.
  
• Remarkable Time Management and Multi-Tasking skills A Proactive Nature, coupled with a meticulous Eye for Detail, ensuring every aspect of the Operation is curated to perfection.
  
• Mastery in handling Confidential Information with the Utmost discretion, ensuring Seamless adherence to Privacy Protocols and ‘FIVE-Styled’ security standards.
  
• Excellent communication and interpersonal skills, leveraging strong verbal and written skills to engage effectively with FIVE Tribe Members and stakeholders.
  
• A hands-on attitude, fuelled by a ‘Can-Do!’ Spirit.

Key Responsibilities

• Provides day-to-day Administrative and Executive support to the Director of Marketing and Senior Leaders, ensuring Seamless coordination of diaries, travel arrangements, meetings, and correspondence.
  
• Prepares internal documentation, presentations, and meeting minutes with Precision, maintaining Accuracy, Confidentiality, and ‘FIVE-Styled’ attention to detail.
  
• Acts as the central point of contact for all Internal and External Communication within the Marketing Team, ensuring information is shared Efficiently.
  
• Supports the coordination of Marketing Shoots, Events, and Campaigns by managing logistical and administrative requirements, ensuring Flawless execution across all touchpoints.
  
• Manages the Marketing Drive and Departmental Documentation, maintaining well-organised Archives of assets, contracts, reports, and campaign materials.
  
• Maintains Departmental Calendars and Project Trackers, ensuring key deadlines, campaign launches, and reporting cycles are met with precision.
  
• Creates and manages Purchase Requisitions, Purchase Orders, and Goods Receipt Notes using Ariba or other approved Procurement Systems, guaranteeing process Accuracy and Compliance.
  
• Monitors budgets and tracks expenditure across Multiple campaigns and cost centres, ensuring alignment with departmental Financial Targets.
  
• Coordinates closely with the Finance Team to facilitate timely Invoice Submission, Approval, and Payment, safeguarding smooth financial operations.
  
• Maintains an organised log of all Vendor Payments and supporting documentation for Effortless reconciliation, tracking, and audit readiness.
  
• Prepares Monthly Expenditure Reports and Budget Summaries in Excel, including detailed Forecasts and variance Analyses that support data-driven decision-making.
  
• Liaises with Suppliers, Agencies, and Freelancers to collect quotations, monitor deliverables, and ensure all administrative and contractual documentation is Complete.
  
• Supports New Vendor Onboarding in collaboration with Procurement and Finance, ensuring all compliance and registration requirements are Fulfilled.
  
• Maintains a curated database of Preferred Suppliers, Contracts, and Renewals, ensuring Accurate Tracking of key dates and deliverables.

The Team

‘FIVERs’ are Cultured yet Chic, Confident yet Self-Effacing, and Work Hard to Play even Harder. As a FIVE Tribe Member, you'll Personify the distinct ‘Vibe at FIVE’ and apply it to create Insta-Perfect Experiences for our Guests that keeps them Coming Back for More. If you Dream of being surrounded by Like-Minded Individuals who share your Passion for Delivering Unforgettable Moments that last a Lifetime – then Look No Further and Unleash your Next-Level Potential.

Sustainable Indulgence at FIVE

FIVE curates world-class Entertainment and Luxury Living while Championing Environmental Stewardship. Driven by its core millennial base, FIVE has aligned to lead the way in ‘Sustainable Indulgence’ trailblazing next-level, high-energy Experiences within an Environmentally and Socially Responsible Framework.

An Equal Opportunity Employer

The FIVE Tribe represents over 80 nationalities across its over 2000 ‘FIVERs.’ FIVE does not discriminate and is Committed to Hiring a Diverse and Inclusive Workforce as an Equal-Opportunity Employer. Ranked regularly in the Top 10 on the Great Workplaces in the UAE list of Large Organisations, the FIVE Tribe is more than a group of people working together – it is a Family bonded by common Values and Goals, Celebrating People, Culture and Diversity.

About FIVE Hotels and Resorts

FIVE Hotels and Resorts prides itself on being Disruptively Different and Daringly Unique. Our Growing Portfolio of Lavish Destinations in the Middle East and Europe are the epitome of Glamour and Experiential Luxury, offering boundary-breaking Experiences at FIVE’s award-winning Hotels, Dining Concepts, and Immersive Nightlife Venues. As part of the Accomplished FIVE Tribe, you will be part of a group of High Achievers who Fearlessly Challenge Conventions on a Global Stage.