Marketing Coordinator

Overview
We are seeking an energetic and detail-oriented Marketing Coordinator to join our dynamic marketing team. In this role, you will be the driving force behind executing innovative marketing campaigns, managing digital channels, and supporting brand growth initiatives. Your enthusiasm for marketing combined with your strategic mindset will help elevate our brand presence across multiple platforms. This paid position offers a fantastic opportunity to develop your skills in a fast-paced environment while making a tangible impact on our company's success.

Core Duties & Responsibilities

Proposal & Qualification Development

• Coordinate and manage the end-to-end production of RFP and RFQ responses, including organizing pursuit kick-off meetings, developing response outlines, establishing submission schedules, and tracking deadlines.
• Write, edit, and proofread proposal narratives including cover letters, executive summaries, project approaches, scope of services, and responses to evaluation criteria.
• Compile and tailor project experience descriptions, staff resumes, and firm qualifications to align with specific client requirements and evaluation criteria.
• Ensure all proposal submissions are compliant with RFP/RFQ instructions, including page limits, formatting requirements, and required attachments.
• Coordinate with subconsultants and teaming partners to collect required information, certifications, and materials for joint-venture or prime/sub submissions.

Content Management & Database Maintenance

• Maintain and continuously update a library of standard proposal content including project descriptions, resumes, boilerplate firm information, awards, certifications, and photography.
• Manage the firm's project experience database, ensuring project data, images, and references are current and accurately reflect completed and ongoing work.

Coordination & Communication

• Communicate submission status, outstanding items, and deadlines clearly to all internal contributors and stakeholders.
• Coordinate printing, binding, digital packaging, and delivery of proposal submissions, ensuring on-time delivery through required channels (electronic upload, mail, or hand delivery).

Required Skills & Qualifications

• Bachelor's degree in Marketing, Communications, English, Journalism, or a related field.
• 2–4 years of experience in a marketing or proposal coordination role, preferably within an AEC or professional services firm.
• Strong writing, editing, and proofreading skills with the ability to translate technical content into clear, compelling narratives.
• Proficiency in Adobe InDesign and Microsoft Office Suite (Word, PowerPoint, Excel); experience with Adobe Illustrator or Photoshop a plus.
• Highly organized with the ability to manage multiple deadlines simultaneously in a fast-paced environment.
• Experience with CRM or opportunity tracking platforms (e.g., Deltek Vision/Vantagepoint, Salesforce) preferred.
• Knowledge of public sector procurement processes and SF330 federal qualification forms a plus.

Pay: $52,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person