Job Details

Title: Marketing Coordinator

Type: Contractor (Full-Time, 40h/week)

Reports to: Project Manager and Producer Lead

Works closely with: Production team, design, and content collaborators

PLEASE READ BEFORE APPLYING

We are only reviewing applications submitted through this link:

https://forms.clickup.com/9017085020/f/8cqbk2w-102577/1E0UWA5G5SEBRVUQRUWe are not considering applications from agencies or recruiters at this time. Only individual candidates will be reviewed.

Who we're looking for

We're looking for a sharp, proactive, and culturally fluent Marketing Coordinator to support the Project Manager and Production Lead across day-to-day marketing execution, content coordination, and client-facing communications. This role is responsible for executing content, campaigns, and communications across all channels — ensuring consistency, quality, and alignment with each brand's strategy and tone. You'll work across multiple initiatives and brand environments, supporting both internal operations and external client deliverables. The Marketing Coordinator is expected to operate with a high degree of autonomy — managing workstreams independently and moving work forward in direct coordination with the Project Manager & Production Lead, without requiring constant direction. This role is built for someone who takes initiative, anticipates needs, and ensures nothing falls through the cracks. Trolley operates with an AI-first mindset, and this role is expected to leverage AI tools to accelerate content creation, research, ideation, and workflow efficiency. This is a full-time, execution-driven role requiring a balance of hands-on execution, content ideation, and multi-initiative coordination.

Key Responsibilities

1. Content Creation & Ideation

• Create and develop content across social media (short-form & Long Form), Substack / newsletters, client and mentorship communications
• Review and ensure quality, tone, and consistency across all content and communications before delivery
• Adapt tone and messaging across different brands and clients
• Propose content ideas based on trends, platform behavior, and performance
• Translate strategic direction into actionable, ready-to-execute content
• Continuously suggest improvements in messaging, formats, and distribution
• Ensure content supports visibility, engagement, and business objectives across clients and internal initiatives

2. Campaigns, Communication & Community

• Support execution of campaigns, launches, and brand initiatives
• Draft emails (invites, follow-ups, announcements), campaign messaging and social captions with support of the Marketing and Ops Assistant.
• Prepare communications for mentorships and memberships to drive engagement, retention, community growth
• Support event marketing invitations, messaging, and promotional materials
• Ensure all communications are aligned with brand tone and objectives

3. Planning, Coordination & Client Support

• Build and manage content calendars based on team priorities
• Coordinate with production, design, and internal stakeholders to ensure timely delivery
• Assist in preparing client-facing materials (presentations, briefs, communications)
• Support coordination with external stakeholders and client contacts
• Maintain clear workflows, documentation, and alignment across projects
• Assist with marketing coordination for events and media initiatives

Important: organizes and supports execution, but does not own final publishing or launches

4. Distribution, CRM & Operational Support

• Prepare and review content across platforms (Instagram, TikTok, LinkedIn, Substack, YouTube), ensuring all pieces are optimized per platform
• Support email marketing execution (build, format, basic tracking)
• Maintain organized records of contacts, guests, and collaborators in CRM
• Track outreach status, confirmations, and follow-ups in coordination with the Project Manager and support of the Marketing & Ops assistant.
• Coordinate with Project Manager and Production Lead podcast and media workflows: Guest coordination, asset preparation, content support.
• Review all public-facing communication (including mentorships/events), to ensure brand alignment before delivery

5. Performance, Systems & Optimization

• Track key content and campaign metrics (engagement, reach, performance)
• Identify what is working and propose improvements, iterating quickly based on insights
• Use AI tools to: Support content creation, Improve efficiency, Assist with ideation and formatting
• Operate with speed and consistency across multiple workstreams without sacrificing quality
• Continuously improve workflows and contribute to scalable systems

Role Positioning

This is a senior, execution-driven role within the marketing and production team. The Marketing Coordinator is expected to operate with autonomy — making decisions independently, moving work forward consistently, and coordinating directly with the Project Manager without needing constant check-ins. The Marketing Coordinator adds value by:

• Executing content and campaigns with speed and quality
• Supporting client-facing communications and deliverables
• Maintaining organized systems and documentation across multiple brand environments
• Keeping workstreams aligned and on track

When operating within the team, this role ensures reliable, high-quality execution across content, marketing, and client-facing tasks — helping the team stay organized, move fast, and deliver consistently.

What You Bring:

Required Skills & Experience

• Direct experience using AI tools (ChatGPT, Claude, Perplexity, Lovable, or equivalent) is non-negotiable.
• 2–4+ years of experience in content marketing, social media coordination, or a related marketing role
• Proficiency with tools such as ClickUp, Metricool, Canva, Slack, and Google Drive
• Strong writing and communication skills — clear, concise, and adaptable across brand voices
• Solid understanding of social media platforms, content formats, and digital trends
• Ability to manage multiple initiatives simultaneously without losing quality or detail
• Proactive mindset — brings ideas and solutions without being prompted
• Organized, detail-oriented, and comfortable operating in fast-paced environments

Preferred Qualifications

• Background in a creative agency, media, or influencer marketing environment
• Experience working with personal brands, creators, or podcast-driven content formats
• Familiarity with client-facing environments and external stakeholder communication
• Fluent in Spanish is a plus

Job Details

• Location: Remote
• Hours: Full-time (40hrs/week)

About Us

Who We Are: Trolley is a fast-growing creative operations company delivering high-impact digital and marketing solutions. We collaborate with high-profile clients to strategize, produce, and optimize compelling content that drives engagement, brand visibility, and business growth. Our creative team functions as a fully integrated powerhouse—combining strategy, design, production, and performance analysis to deliver world-class results.

AI Mindset & Continuous Innovation: We operate with an AI-first mindset and look for people who use technology to work faster, smarter, and more creatively. At Trolley, AI is part of everyday work, and we expect new hires to support a culture of curiosity, experimentation, and continuous improvement.

We Operate Under Founder Mode: Trolley operates on a Founder Mode mindset—focused on ownership, strategic thinking, and fast execution. We seek proactive, entrepreneurial thinkers who use AI to optimize work. Founder Mode emphasizes high-trust, collaborative teams where contribution outweighs control. We value creativity, resourcefulness, and clear communication. If you're impact-driven, thrive in dynamic environments, and believe in scaling through systems, this is the place for you.

Benefits at Trolley: At Trolley, we believe in building a company that works for you — not the other way around. That means freedom, tools, and culture that support both your creativity and your execution. We offer:

• Work from anywhere
• Flexible schedule and time off — no micromanaging
• Direct collaboration with the Founder
• Access to top-tier AI tools (Perplexity, ChatGPT, ClickUp Brain and more)
• Clear path for long term career growth
• A supportive company culture grounded in ownership and prioritizing progress over perfection

Be Part of the Future of Work: Trolley is now accepting applications from ambitious professionals who want to work at the intersection of technology and creativity. Join us in shaping the next era of work.