Marketing & Events Coordinator

A DC-based association management company is looking for a versatile, motivated and energetic association professional with marketing, business development, and meeting management experience to join our growing team!

The successful candidate will be a sharp, results-oriented individual with proven success in managing marketing campaigns, supporting sponsorship and exhibitor sales efforts, and assisting in coordination of conferences, meetings, and trade shows.

As a boutique association management company, we highly value individuals with broad skillsets and the mindset to adjust their responsibilities based on the needs of our clients. If you are flexible and able to handle multiple assignments and projects simultaneously, and can work both independently and collaboratively across internal departments in a fast-paced environment – you are invited to apply!

Key Responsibilities

· Assist the executive team in all aspects of association management, specifically relating to marketing, sponsorship/exhibitor sales, and event management for assigned client-associations.

Marketing & Communications

• Assist in the execution of integrated marketing campaigns across email, social, web, and paid channels.
• Create and maintain campaign calendars for newsletters, promotions, membership updates, and event communications.
• Draft and edit marketing copy for emails, website content, social media, and promotional materials.
• Develop creatives, including social media banners, flyers, ad creatives, etc.
• Build segments, upload contact lists, and support basic automation tasks.
• Track and report on campaign performance metrics including open rates, click-through rates, and conversions.
• Maintain and update client websites and mobile apps.
• Assist with SEO-friendly content updates and landing pages.

Sponsorship Sales and Support

• Support sponsorship, exhibitor, and other sales initiatives.
• Assist in lead generation, prospect outreach, and follow-up communications.
• Maintain prospect and client records within CRM or tracking spreadsheets.
• Prepare sales collateral, sponsorship prospectuses, media kits, and outreach materials.
• Assist with sponsorship fulfillment and exhibitor communication before, during, and after events.
• Coordinate with internal teams on invoicing, contracts, and sponsor deliverables.
• Assist with membership renewals.

Event Coordination

• Coordinate all aspects of planning in-person board meetings, committee meetings, workshops, seminars as well as annual conferences and expos.
• Coordinate all aspects of live webinars and virtual trainings.
• Manage event registration platforms, attendee communications, and reporting.
• Liaison with speakers, sponsors, exhibitors, supporting organizations, media, and attendees.
• Coordinate vendor relationships, venue logistics, exhibitor needs, and onsite materials.
• Support onsite event execution, including registration desk management and speaker coordination.
• Assist with post-event surveys, CEU (continuing education units) management, and reporting.
• Assist other departments, as needed.

Required Qualifications

• Bachelor’s degree in Business, Marketing, or a related field.
• Minimum of 2 years of experience in marketing, sponsorship sales, and/or event management.
• Strong communication skills, both written and verbal, and interpersonal skills.
• Strong customer service orientation and commitment to company’s “Members Come First” motto.
• Ability to plan, organize and prioritize work effectively yet remain flexible in order to adapt to changes in work environment.
• Excellent time-management, prioritizing, problem prevention and problem-solving skills.
• Ability to maintain confidentiality of sensitive information.
• Ability to handle multiple assignments and projects simultaneously and work independently as well as a collaborative environment across internal departments in a fast-paced environment.
• Willingness to work across internal departments is a must. Work as a team toward achieving individual, company’s, and client’ annual business plan and budget goals.
• Ability to travel up to 10% of the time per year.
• Motivation to succeed, outgoing and friendly personality.

Required Technical Skills

• Demonstrated proficiency with email marketing software (MailChimp, Constant Contact, etc.).
• Demonstrated proficiency with WordPress-based websites.
• Some proficiency with webinar management platforms (Zoom/Teams) and event registration systems.
• Some proficiency with Google Ads/LinkedIn Ads.
• Basic graphic design skills (Canva or Adobe Creative Suite).
• Basic knowledge of CRM and membership database (iMIS, YourMembership, etc.).
• Basic knowledge of YouTube, Vimeo, SurveyMonkey, Doodle Poll, Asana, and Slack.

Preferred

• Experience working for associations and/or association management companies
• CMP or PMP certification

Company benefits include:

• Limited Health Insurance reimbursement
• Limited Commute reimbursement
• 401(k) retirement plan, 80% match on employees contributions, up to 5% of their salary deferrals
• Paid PTO (13 days the first 2 years of employment and 18 days after 2 years of employment)
• Paid twelve (12) federal holidays as well as paid week between Christmas and New Year's Day
• Hybrid Work (3 days in office) after 3 months of employment
• Continuous professional development allowances
• Bonuses and incentives for high impact work
• On-site fitness center
• Company Teambuilding Events (i.e.: Nationals Games, Escape Rooms, and more)

Please reach out even if you do not meet all the criteria but are willing to learn and commit to being a part of our team. To apply, please email a cover letter and a copy of your resume. We appreciate all who apply, though only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Professional development assistance
• Tuition reimbursement

Work Location: Hybrid remote in Washington, DC 20036