Marketing & Proposal Coordinator

TONAB Architecture PLLC. New York, NY

About Our Firm

Tonab Architecture PLLC is a New York City based architecture firm specializing in K-12 schools, aviation, healthcare, and other work in the public realm. We work in complex, highly regulated environments where clear communication, organization, and attention to detail are essential.

About the Role

Tonab Architecture PLLC is seeking a Marketing & Proposal Coordinator to support the planning, development, and submission of proposals for public sector and institutional projects. This is a hybrid role combining proposal coordination and digital marketing, working closely with firm leadership and project teams in a fast paced, collaborative studio environment.

We are looking for creative, curious, and energetic professionals who are highly organized and motivated by teamwork, deadlines, and high quality work.

Key Responsibilities

• Coordinate and support the preparation and submission of RFQ and RFPs for public sector and institutional clients.
• Report directly to the Business Development Coordinator and firm Principals.

Draft, edit, and format proposal narratives and supporting content, coordinating input from principals and project teams.

• Manage proposal schedules, deliverables, and deadlines to ensure on time, compliant submissions.

Maintain and update marketing and proposal records, including project experience, staff resumes, certifications, licenses, and prequalification documents.

• Support a hybrid proposal and digital marketing role, including content coordination for Instagram and LinkedIn.

Assist with website updates, including project uploads, staff profiles, news, and content revisions.

• Ensure brand consistency and quality control across proposals and digital marketing materials.

Qualifications

• Bachelor’s degree in Marketing, Communications, Architecture, or a related field.

• Proficiency in Adobe Creative Suite with a focus on InDesign.

• Ability to manage multiple deadlines in a fast paced, deadline driven environment.

• Strong communication skills and ability to collaborate with multidisciplinary teams.

• Proficiency in Microsoft Office Suite including Word and Excel.

• Experience in AEC marketing, proposals, or public sector procurement preferred.

What We Offer

• Paid vacation.

• Paid holidays.

• 401(k) plan.

• Health insurance.

• Opportunity to work with high profile public sector and institutional clients in a collaborative studio environment.

How to Apply

Please send a resume and cover letter, indicating how your background and experience align with the requirements of this position.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person