MATERIALS CLERK

• Day to day administrative operation of purchasing at the Materials Department.
• Maintaining food requisitions, purchase requests, purchase order files and records.
• Routes all incoming and outgoing mail as well as correspondence related to the Materials Department.
• Ensure that administrative inventory items i.e., office supplies, are stored properly and utilised accordingly to minimise wastage and spoilage.
• Utilise all measures of proper inventory control.
• Advise Assistant Materials Manager /Asst Manager Materials of unusual or excessively high consumption of inventory and non-inventory items.
• Enforce all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for as instructed by the Assistant Materials Manager.
• Adhere to internal control Policy and Procedure throughout the department, regarding receiving, inventory control, issuing, and emergency issuing.
• Answers and routes incoming telephone calls.
• Assists and coordinates all product requisitions and specifications of food item from kitchen.
• Maintain inventory Items, par stock items, to be included as inventory items, re-order points, item listing, Unit of Measure through the use of the Scala System.
• Ensure that every kitchen outlets in the hotel receives goods and services as required and to the standards they have specified.
• Create Purchase Orders for all food and beverage requisitions through the use of the Maxial System.
• Ensure full compliance with the Departmental Operational Manual for the various areas of the Materials Management.
• Operate and use the computer in accordance with established procedures Source and obtain price quotation for all purchase requests.

Diploma