Materials Coordinator - AMBULATORY SURGERY CENTER

Position Summary:
Airway Outpatient Surgical Center is seeking an experienced and highly organized Materials Coordinator to manage and oversee all aspects of medical supplies, equipment, inventory, and materials operations. This role is critical to the center’s long-term success and operational efficiency. The Materials Coordinator will bring structure, cost control, and accountability to inventory management while ensuring that clinical teams have what they need to provide exceptional patient care.

This position requires prior experience in an Ambulatory Surgery Center (ASC) setting. Experience with ENVI inventory systems and HST is highly preferred. As our case volume continues to grow, establishing this role now allows us to build strong systems, set accurate par levels, finalize inventory processes, and create sustainable workflows. This position will also relieve clinical staff from inventory and purchasing responsibilities so they can remain focused on patient care.

Key Responsibilities:

Own and manage all medical and surgical supply inventory, including:
Establishing and maintaining par levels
Monitoring usage trends
Preventing stockouts and overstocking
Ensuring accurate case costing by posting supplies used on cases into inventory
Complete setup and ongoing management of the inventory system (ENVI experience strongly preferred)
Evaluate and coordinate requests for new products or supplies from providers, including:
Clinical need review
Cost analysis
Contract and vendor comparisons
Centralize all purchasing activities to:
Reduce uncoordinated, daily ordering
Strengthen cost containment
Standardize vendors and products
Gather, organize, and maintain all vendor contracts and load them into the system for tracking and compliance
Coordinate closely with Accounts Payable:
Ensure invoices are approved, coded, and processed in a timely manner
Support development of a centralized approval workflow
Oversee capital equipment and asset management:
Track equipment inventory
Maintain records for warranties, repairs, and replacements
Maintain strong relationships with vendors and negotiate pricing and service standards when appropriate
Collaborate with clinical leadership, sterile processing, and administration to support daily operations
Develop and document standardized materials management processes and workflows
Serve as the primary point of accountability for all materials management functions

Required Qualifications:

Prior experience working in an Ambulatory Surgery Center (ASC) is required
Experience with ENVI inventory systems is highly preferred
Experience with HST is highly preferred
Strong understanding of surgical supplies, sterile processing workflows, and case costing
Proven experience in materials management, inventory control, or supply chain operations in a healthcare environment
Strong organizational and follow-through skills
Ability to manage multiple priorities and meet deadlines with accuracy
Strong analytical, critical thinking, and problem-solving skills
Proficiency with inventory systems, spreadsheets, and purchasing platforms

Personal Attributes:

Exceptionally detail-oriented and organized
Proactive and self-directed
Process-driven with a mindset for structure and continuous improvement
Comfortable building systems where processes are still evolving
Dependable, professional, and accountable

Why This Role Matters:
This position is essential to getting inventory, purchasing, and materials management under control before patient volumes significantly increase. Once growth accelerates, having an established and trained Materials Coordinator will be imperative. This role directly impacts patient safety, financial performance, cost containment, and operational efficiency while allowing Susan and Daniel to focus on patient care and sterile processing responsibilities.

Benefits: