Medical Administrative Assistant

Aventura, Florida
Full-Time | Monday–Friday

About BTT Medical Group

BTT Medical Group is a specialty clinic focused on supporting patients with neurodegenerative diseases and cancer through innovative therapies including hyperthermia and hypothermia treatments.

Our clinical model emphasizes personalized, hands-on care in a collaborative environment where patient comfort, safety, and attention to detail are top priorities.

About the Role

As a Medical Administrative Assistant, you will play an important role in supporting both the patient experience and the day-to-day operations of the clinic.

This position combines front office responsibilities, patient coordination, medical records management, and administrative support. The ideal candidate is highly organized, comfortable working with electronic medical records, and enjoys interacting with patients in a professional and compassionate manner.

What You'll Do

• Welcome and assist patients in a professional and friendly manner
• Schedule appointments and coordinate patient communications
• Maintain and update patient records within the electronic medical record (EMR) system
• Collect, verify, and organize patient documentation and required forms
• Assist with patient intake, onboarding, and administrative workflows
• Answer incoming phone calls and respond to patient inquiries
• Coordinate with clinical staff to support efficient patient flow and accurate documentation
• Scan, upload, and maintain medical records and other clinic documentation
• Ensure patient information is accurate, complete, and up to date
• Maintain confidentiality and comply with HIPAA requirements
• Support general office operations and administrative projects as needed

What We're Looking For

• Minimum 2 years of administrative experience in a medical office, healthcare setting, or specialty clinic preferred
• Experience working with EMR systems (Athena experience is a plus)
• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Comfortable managing multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office and general computer applications
• Professional, dependable, and team-oriented mindset
• Ability to maintain confidentiality and handle sensitive information appropriately

Why Join BTT Medical Group?

• Monday–Friday schedule
• Collaborative and supportive team environment
• Opportunity to work in an innovative and growing specialty clinic
• Meaningful interaction with patients and healthcare professionals
• Professional growth and development opportunities
• Positive, patient-centered workplace culture
• On the job training

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Opportunities for advancement
• Paid sick time
• Paid time off
• Pet insurance
• Retirement plan
• Vision insurance

Work Location: In person