Medical Conference Software Coordinator

Job Title: Medical Conference Software Coordinator

Organization: Global Perio Implant Summit IT
Location: Al Rayyan

About the Role

The Medical Conference Software Coordinator is responsible for managing, coordinating, and optimizing all software systems used to support the planning, execution, and post-event operations of the Global Perio Implant Summit IT. This role ensures seamless integration of conference platforms, registration systems, virtual/hybrid event tools, and digital engagement solutions to deliver a high-quality experience for speakers, delegates, sponsors, and organizers.

Key Responsibilities

Conference Technology Management

• Oversee end-to-end setup and maintenance of conference management software and event platforms
• Configure registration systems, abstract submission portals, and attendee databases
• Manage virtual and hybrid conference platforms, including live streaming tools and session hosting software

Event Coordination Support

• Collaborate with event planners, medical committees, and IT teams to align software functionality with program requirements
• Ensure accurate scheduling, speaker uploads, session tracking, and program updates across platforms
• Provide real-time technical support during live conference sessions

Data & Reporting

• Maintain secure attendee data, ensuring compliance with data privacy standards
• Generate analytics and reports on registrations, attendance, engagement, and session performance
• Support post-event reporting for stakeholders and sponsors

Technical Support & Troubleshooting

• Serve as the primary point of contact for software-related issues before and during the conference
• Troubleshoot platform errors and coordinate with vendors or developers for resolution
• Conduct system testing and quality assurance prior to event launch

Vendor & Stakeholder Coordination

• Liaise with software providers and digital service vendors
• Evaluate and recommend improvements to event technology stack
• Support procurement and renewal of digital tools as required

Qualifications

• Bachelor’s degree in Information Technology, Computer Science, Health Informatics, or related field
• 2–5 years of experience in event technology, conference management systems, or digital event coordination
• Experience supporting medical, scientific, or academic conferences preferred
• Familiarity with virtual event platforms, CRM systems, and webinar tools

Required Skills

• Strong understanding of event management software and digital conferencing tools
• Excellent troubleshooting and problem-solving abilities
• Ability to manage multiple systems and deadlines simultaneously
• Strong communication and coordination skills
• Attention to detail, especially in data handling and scheduling accuracy
• Ability to work under pressure during live events

Preferred Attributes

• Experience in healthcare, dentistry, or scientific conference environments
• Knowledge of abstract management systems and CME/CPD tracking systems
• Familiarity with hybrid event production workflows
• Ability to work collaboratively with international teams and stakeholders

Work Environment

This role operates in a fast-paced, event-driven environment with peak workloads during conference periods. Flexibility in working hours, including evenings and weekends during live events, may be required.

Reporting Line

Reports to: IT & Digital Events Manager / Conference Operations Director
Coordinates with: Scientific Committee, Event Management Team, External Vendors, and IT Support Teams

Pay: Up to QAR710,000.00 per year

Work Location: In person