Medical Scribe

Otolaryngology Associates, P.C. is a premier ear, nose and throat provider in Northern Virginia with offices in Chantilly, Fairfax, and Reston. We are dedicated to improving patients’ health, quality of life, and overall well-being through compassionate, personalized ear, nose, and throat care. Guided by a vision to be the trusted leader in comprehensive ENT services for all ages, the practice combines medical innovation, education, and collaboration in a supportive environment for both patients and staff.

Job Summary:

We are seeking a detail-oriented and motivated Medical Scribe to support our Otolaryngology and Facial Plastic Surgery providers. In this role, you will assist with documentation and coordination of patient care, ensuring accurate and timely medical records. This position involves close collaboration with our medical team to deliver high-quality care to both adult and pediatric patients.

Key Responsibilities:

• Review and edit medical notes created by AI, provider dictation, and patient conversation from provider-patient interactions.
• Accurately document medical histories, exam findings, assessments, and care plans into the Electronic Medical Record (EMR), using eClinicalWorks (eCW).
• Enter lab orders, imaging requests, procedure orders, product codes, and prescriptions as directed by the provider.
• Verify current medications and allergies accurately.
• Ensure examination rooms are properly stocked, assist with equipment and medical supply requests, and assist with in-office procedures.
• Maintain cleanliness and safety, including managing hazardous waste.
• Ensure all documentation is complete, accurate, and properly finalized.
• Maintain strict adherence to confidentiality and HIPAA compliance.
• Assist with patient follow-up, scheduling direction, and coordination of ancillary services as needed in person or over the phone.
• Maintain a professional and compassionate demeanor when interacting with patients in person or over the phone.
• Bill medical office visits appropriately, factoring in both out-of-pocket and insurance-covered services.

Qualifications:

Education: High school diploma required; Associate's degree or higher preferred.

Experience: At least 1 year of experience in a medical office setting.

Skills:

• Proficiency with EMR systems (eClinicalWorks is a plus) but willing to train the appropriate candidate.
• Proficient in typing. Minimum speed of 50+ WPM required.
• Strong understanding of medical terminology and clinical documentation.
• Excellent attention to detail and ability to work independently.
• Knowledge of ENT, surgical, or facial plastics practices is strongly preferred.
• Requires basic mathematical skills for cost and conversion needs.

Work Schedule:

Full-time (Monday to Friday, 8-hour shifts)

No weekends

Occasional work-from-home hours approved at the discretion of the manager.

Must be available to work in both Fairfax and have reliable transportation to travel between offices when necessary. Office locations include Chantilly, Fairfax, and Reston.

Benefits:

Competitive pay ($18.00+ based on experience)

Health, dental, and vision insurance

401(k) with retirement plan

Life insurance

Health savings account (HSA)

Paid time off (PTO)

Comprehensive 1:1 paid training

Opportunities for career advancement

Supportive, collaborative team environment

Why Join Us?

At Otolaryngology Associates, you’ll be part of a respected, forward-thinking medical team where your role in documentation and patient care will make a real difference. We offer a dynamic work environment with opportunities for personal and professional growth.

How to Apply:

To join a team where your skills in patient care and documentation will have a lasting impact, reach out to Stephanie McMillen, smcmillen@entmds.net!

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person