Meeting & Events Planner

Job Summary
The Meeting and Event Planner provides logistics for both on-site Board events and select off-site meetings. This role partners closely with the Executive Office and internal stakeholders to ensure events are executed efficiently and meet organizational standards. The position contributes to a high-quality experience for members through effective planning, coordination, and attention to detail.

Responsibilities

• Serves as the primary liaison with the Executive Office, when needed, to coordinate and support on-site Board events, including CFC and NCSC Board meetings
• Manages sponsorship logistics for alliance organization partnerships and non-partnership events, including coordination, tracking and fulfillment.
• Serves as primary back-up for event registration processes, including pre-conference setup, on-site support, and post-conference reporting.
• Builds, maintains, and manages assigned events in the registration management system (Cvent).
• Collaborates with on-site food service and catering vendors to ensure seamless event execution.
• Maintains the Events calendar and shared documentation within established file systems.
• Reconciles event-related expenses and supports budget tracking for Events and Training.
• Coordinates speaker materials by collecting presentations, preparing shipments, and meeting production and delivery deadlines in partnership with the Business Center.

Experience

• Bachelor's degree or equivalent work experience in Marketing, Hospitality or related field.
• 3-5 years of experience in a professional meeting and events including large-scale conferenced and events experience
• Strong background in event marketing, upselling techniques, and customer service excellence
• Familiarity with Conference Services, Office Supply Management, Vendor Management, Event Marketing, Event Management, Event Management Software, Event Catering
• Excellent time management skills with the ability to juggle multiple projects simultaneously under tight deadlines,
• Customer Support, Collaboration, Interpersonal Communications, Proactivity, Detail Oriented, Prioritization
• Hands-on experience with banquet operations or catering services is highly desirable
• Exceptional communication skills paired with organizational prowess to coordinate diverse teams and stakeholders effectively
• Travel: Occasional travel required, typically 2-7 days per trip, up to approximately five 5 times per year.

Physical: Flexibility to work non-standard hours, including early mornings, evenings, or weekends to support meetings and events as needed. Extended periods of standing and walking while on-site, sometimes across multiple consecutive days. Ability to safely lift, move, and maneuver light to moderate materials such as boxes, signage, and meeting supplies.

We offer a comprehensive benefits package that includes hybrid work options; annual incentive opportunities; an employer-paid pension plan; 401(k); medical, dental and vision insurance; a generous leave policy; onsite gym; and more—all in a friendly, professional work environment. For additional information, please visit our website at www.nrucfc.coop. CFC is an Equal Opportunity Employer committed to workforce diversity.

Application Question(s):

• Salary expected?

Work Location: Hybrid remote in Sterling, VA 20166