Meetings & Events Project Specialist / Executive

This is an exciting opportunity! You will be working with a great team of colleagues, and we offer you training, career development, and a dynamic working environment. Your workplace will be based in Dubai, United Arab Emirates

Qualifications

· University Degree in related fields; preferably with a degree in tourism/travel agency

· Excellent command of written and spoken English

· Adaptable to intense work schedule of the tourism sector

· 1-3 years of minimum relevant experience in similar positions preferably in hotel management and event business

· Strong communication skills

· Knowledge of excellent MS Office applications

· No restriction to travel

· Preferably residing in Dubai

· Proficiency using Cvent Meeting Platform

Responsibilities

We are looking for valuable team members for our Dubai-based company that will, communicate with our African/Middle Eastern customers, handle all necessarily written correspondence, be in continuous communication with other departments in our company, be able to use all the company private computer systems that will be taught, and adopt a principle of continuous contribution to both him/herself and our company.

• Preparation of the pre-event files in terms of budgeting, registration, accommodation, supplier finding and conduction of presentations
• Having direct contact with the client and suppliers during the preparation and organization of the project, and the flow of the organization
• Realize the invoicing and reporting processes after the completion of the project
• Execution of the event onsite & remote and preparation of the necessary reports during all phases of the project (pre, during, and post)

Competencies

• Personal Credibility - Does what he/she commits to doing.
• Self Confidence - Is confident of own ability to accomplish goals.
• Written/Oral Communication - Expresses ideas clearly and concisely both in writing.
• Building Collaborative Relationship - the ability to develop, maintain, and strengthen partnerships with others inside or outside the organization who can provide information, assistance, and support.
• Flexibility - Openness to different and new ways of doing things; willingness to modify one’s preferred way of doing things.
• Stress Management - The ability to keep functioning effectively when under pressure and maintain self-control in the face of hostility or provocation.
• Diagnostic Information Gathering - The ability to identify the information needed to clarify a situation, seek that information from appropriate sources, and use skillful questioning to draw out the information.
• Managing Performance - The ability to take responsibility for one’s own or the specialists’ performance
• Attention to Communication - The ability to ensure that information is passed on to others who should be kept informed.
• Persuasive Communication - The ability to plan and deliver oral and written communications that make an impact and persuade their intended audiences.
• Analytical Thinking - The ability to tackle a problem by using a logical, systematic, sequential approach.
• Taking Initiative - Identifying what needs to be done and doing it before being asked or before the situation requires it.