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Middle School Administrative Assistant
REPORTS TO: Middle School Principal
SCHEDULE: Monday 8:00 am - 1:00 pm and Friday 8:00 am - 1:00 pm
WAGE: $17.50-$18.00
POSITION SUMMARY:
This position facilitates the general educational program through a variety of tasks which support the students, parents, administration and staff. The Middle School Secretary is directly responsible to the 5-8 Principal and works closely with other middle school administrative assistant. This employee is required to be at school when scheduled during the school year as well as at least one week prior to the beginning of the school year and one week after.
QUALIFICATIONS:
Character Profile
- Models a commitment to Jesus and his church, to Christian education, to the mission of Lynden Christian, and to the local community.
- Active member of a Bible-believing Christian church.
ESSENTIAL JOB RESPONSIBILITIES:
This position requires a person who has the ability to handle interruptions graciously, is self-motivated, works well independently and as a part of a team, enjoys adolescent children and is willing to help others whenever necessary. Computer literacy and knowledge of office equipment is necessary in the daily operation of the school office. Organizational skills and attention to detail are essential for maintaining records and files as well as managing a steady flow of data and information. This position requires a background check and a high degree of confidentiality as it involves the handling of sensitive and confidential information.
RECEPTION
- General duties. Responsible for general receptionist duties, representing the school in a positive and friendly manner.
- Meet and greet parents and students as they enter the school building.
- Assist with student check in/out.
- Deliver messages and various personal items to students at times appropriate throughout the day.
- Dispense medications. Work with school nurse to maintain records, count meds when delivered, dispense meds to students as scheduled.
- First Aid. Assist ill and injured students as needed.
COMMUNICATIONS
- Telephone. Proficiency with a multi-line telephone system, including intercom and voicemail.
- E-mail. Regular communications with administration, teachers, support staff and parents.
- Mail management. Sorting and distributing incoming mail, producing labels for mailings, sending materials out as necessary.
COMPUTER SKILLS
- Knowledgeable in Microsoft Office which is used for creating and/or updating documents including letters, memos, bulletins, programs, and schedules. Maintain hardcopy files of documents.
ATTENDANCE
- Attendance. Responsible for attendance recording and verification at the Middle School.
STUDENT RECORDS AND ENROLLMENT
- Maintain and update confidential files.
MISCELLANEOUS
- Assist teachers as time allows with making copies and misc. projects.
- Keep work area neat and organized.
- Additional responsibilities as necessary.
- Assist in filing
GENERAL PHYSICAL REQUIREMENTS & WORK CONDITIONS:
Primary work is performed within the office setting but also includes work throughout LCS campus. Position requires sitting for long periods of time and hand manipulative skills for word processing and writing. Some bending and stooping with minimal lifting up to 30 pounds. Must be able to hear verbal conversations over the phone and in-person with background noise. Must be able to consistently identify objects and people at a distance and read fine print in various forms.
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