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MRO Buyer
Position Summary:
It is the primary responsibility of the maintenance buyer to make sure that we have all the required parts in stock, when needed with highest quality and lowest price. Besides being the central hub for maintenance, the storeroom also provides functions that are absolutely critical to the maintenance operation. These functions are so important that when the storeroom is operating in a best practices mode, the rest of the maintenance operation can excel – the storeroom is the enabler. Put another way, if the storeroom is run improperly (such as poor inventory accuracy, parts unavailable when needed due to poor replenishment and procurement practices, etc), the rest of the maintenance operation has no chance of achieving high service levels of equipment availability and reliability. The primary responsibility of the maintenance buyer is to take us to that level.
Essential Job Functions:
- Contact vendors and invite, compare and analyze quotes and bids.
- Purchase goods, materials, supplies and equipment utilizing predetermined specifications.
- Cycle Counting to maintain inventory levels
- Review requisitions and obtain vendor and manufacturer representative information relative to price, product quality, service and delivery times.
- Confer and counsel with management personnel and vendors concerning quality of supplies, goods, equipment and the development and modification of purchasing specifications.
- Negotiate with vendors and manufacturer representatives in order to obtain an advantageous supply and purchase price.
- Conduct follow-up activities to finalize purchase order transactions.
- Input, maintain and retrieve a variety of files and records utilizing manual and automated filing systems for vendor files, inventory, purchase orders and requisitions; maintain and update departmental records.
- Work with Planner/Scheduler on job kitting for scheduled work
- Review and monitor maintenance funds, including encumbrances and open purchase orders (P.O.s).
- Assist in answering questions concerning items to be purchased and quantities to be ordered.
- Maintain a computerized inventory and tracking system for warehouse stock; maintain maintenance warehouse inventory.
- Provide instruction regarding retrieval and delivery of materials; prioritize calls
- Receive, process and store maintenance warehouse parts, equipment and materials.
- Operate a variety of warehouse equipment, including pallet jack, hand truck and forklift.
- Support other buying group initiatives, including but not limited to: New vendor sourcing, product buying, item set-up and maintenance, etc.
- Maintaining Vendor Relationships for handled products
- ABC style of inventory management as well as removal of obsolescence
- Eliminate “hidden” stores
- Identification of insurance, warranty and critical spare items
- Establish Return to Stock guidelines
- Work to meet expectations of Materials Management Maturity Matrix (5 Year Plan)
- May attend meetings and conferences, take notes and prepare accurate summaries.
- Support other buying group initiatives, including but not limited to: New vendor sourcing, product buying, item set-up and maintenance, etc
- Will back up Storeroom Coordinator when out of the plant.
- Will back up other e-buyer (Deb Piriczky) when out of the plant.
- Must have strong computer skills.
- Ability to stay calm under pressure
- Other accountabilities or duties per business needs not included within this job description, as required.
- Job Specifications
- Willingness to work overtime/stay over scheduled shift (as needed) to complete tasks
- Working knowledge of MS office products.
- Strong understanding of various types of software.
- Strong organizational, follow up, and communication skills is a must.
- Strong People Skills is a must
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