New Business Development Ex Assistant/Sales Coordinator

Position Overview

The New Business Development Executive Assistant provides high-level administrative, logistical, and operational support to the Director and NBD Manager. This role enhances departmental efficiency by managing calendars, preparing materials, maintaining CRM data, coordinating communications, performing essential research, attending industry events and client meetings.

Major Duties and Responsibilities

Administrative Support

· Manage calendars, emails, meeting logistics, travel arrangements, and task follow-up.

· Prepare agendas, presentations, reports, and proposal packets.

· Organize and maintain digital and physical departmental records.

Prospect & Market Support

• Conduct research on potential clients, markets, and competitive environments.
• Assist with lead generation preparation and prospect communication.
• Maintain accurate CRM entries, documentation, and workflow tracking.

Event & Outreach Coordination

• Assist with planning & attending trade shows, builder meetings, community events, and marketing campaigns.
• Coordinate materials, logistics, and vendor communication.
• Attend Client Meetings (Online & In-Person)

Departmental Operations

• Support proposal assembly, document editing, and formatting.
• Provide administrative support during community transition processes.
• Monitor timelines, reminders, and task progress for the NBD team.

Education and Experience

• 2+ years administrative or executive support experience.
• Excellent organizational and time‑management skills.
• Strong writing, editing, and document preparation abilities.
• Proficient with Microsoft Office Suite and CRM systems.

Core Competencies

• Administrative Excellence
• Communication & Professionalism
• Time Management
• Attention to Detail
• Multi‑Tasking
• Confidentiality & Discretion

Pay: $27.00 - $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Work Location: In person