Non Profit Foundation Grant Coordinator

Foundation Coordinator (Grants, Accounting & Operations)Position Summary

The Foundation Coordinator supports the day-to-day operations of a nonprofit foundation, including grant administration, funding research, basic bookkeeping, and general operational support. This role is responsible for maintaining accurate records, assisting with research on potential funding opportunities and recipients, and supporting leadership with administrative and financial tasks.

This is a detail-oriented, support-focused role ideal for someone who enjoys organization, research, and working behind the scenes to keep processes running smoothly.

This position may begin as part-time, with the potential to transition to full-time based on organizational needs and performance.

Key ResponsibilitiesGrantmaking & Funding Research Support

• Research and identify nonprofit organizations aligned with the Foundation’s mission for potential grant funding
• Research and identify potential funding opportunities, including grants, partnerships, and matching programs
• Maintain a database of funding opportunities, grant activity, deadlines, and requirements
• Gather and organize information on potential funding recipients and funding sources
• Assist in organizing materials for leadership review and decision-making
• Track grant requests, awards, and related documentation

Accounting & Bookkeeping Support

• Perform basic monthly bookkeeping tasks, including data entry and expense tracking
• Assist with account reconciliations and financial record maintenance
• Ensure expenses are properly coded and documented
• Utilize QuickBooks Online for bookkeeping and financial tracking

Administrative & Operational Support

• Provide general administrative and operational support to leadership as needed
• Assist with audits by gathering and organizing documentation
• Maintain organized systems for financial, grant, and funding tracking
• Support process improvements and internal organization

QualificationsEducation & Experience

• Associate’s degree in Accounting, Finance, Business, or related field preferred (not required)
• OR equivalent combination of education and relevant work experience
• 1–3 years of experience in bookkeeping, accounting, administrative support, or similar role preferred
• Experience with QuickBooks Online preferred

Skills & Abilities

• Strong attention to detail and accuracy
• Basic understanding of grantmaking or nonprofit foundation processes preferred
• Basic understanding of bookkeeping or accounting principles
• Proficiency in Excel and/or accounting software
• Strong organizational and time management skills
• Ability to prioritize tasks and meet deadlines
• Ability to work independently in a lightly structured environment
• Strong research and information-gathering skills

Key Competencies

• Organization and follow-through
• Accuracy and accountability
• Reliability and consistency
• Clear communication
• Discretion and professionalism with sensitive information

Additional Information

• This role supports grant research, funding opportunities, and administration but is not responsible for independently managing fundraising strategy or external partnerships
• Opportunity for growth as the Foundation expands its operations

Pay: $40,000.00 - $45,000.00 per year

Work Location: Hybrid remote in Arlington, TX 76011