Non Profit Volunteer Secretary

Job Overview
Responsible for managing official board records, including meeting minutes, agendas, and key organizational documents like bylaws and articles of incorporation. This role ensures the board maintains transparency, accountability, and legal compliance by facilitating communication, tracking board member terms, and safeguarding documents. The secretary also serves as the board's expert on its own policies and procedures.

Duties

• Schedule and provide notice for board and committee meetings.
• Draft meeting agendas and distributes them to board members.
• Attend meetings to take accurate minutes, recording decisions, discussions, and votes.
• Ensure minutes are distributed to board members for review and approval.
• Assist with calendar management, scheduling appointments, and coordinating meetings for staff members.
• Ensure the organization adheres to its governing documents (articles of incorporation, bylaws).
• Monitor compliance with federal, state, and local regulations relevant to nonprofits.
• Advise the board on effective governance practices and key policies.
• Ensure the organization adheres to its governing documents (articles of incorporation, bylaws).
• Monitor compliance with federal, state, and local regulations relevant to nonprofits.
• Advise the board on effective governance practices and key policies.
• Utilize QuickBooks for basic bookkeeping tasks, including tracking donations and managing financial records.
• Support office management activities by maintaining an organized workspace and ensuring supplies are stocked.
• Engage with community members through outreach efforts, promoting the organization’s programs and services.
• Proofread documents for accuracy and clarity before distribution or publication.
• Collaborate with team members on various projects, providing administrative assistance as needed.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Excellent organizational skills with the ability to manage multiple tasks efficiently.
• Bilingual abilities are a plus to enhance communication with diverse populations.
• Experience in customer service or support roles, demonstrating strong phone etiquette.
• Familiarity with office management practices and clerical experience is preferred.
• Time management skills to prioritize tasks effectively.
• Typing proficiency to ensure accurate documentation and correspondence.
• Personal assistant experience is beneficial for managing executive schedules.

Join our board as a Non-Profit Volunteer Secretary, where your contributions will make a meaningful impact on your community!

Job Type: Part-time

Pay: From $1.00 per year

Work Location: Hybrid remote in Fennville, MI 49408