Nonpermanent Human Resources Consultant Assistant 2

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Job Summary

Central Washington University is recruiting a Nonpermanent Human Resources Consultant Assistant 2 to join our Human Resources team in Ellensburg, Washington. This role is an important member of our team as they enhance the vision for the University. The role is a campus-based position, which means you get to see the lives you are impacting. We're offering a salary, depending on experience, from $22.56 - $30.29 per hour, plus the awesome CWU benefits.

Who we are:

We are a team of individuals committed to Changing Students' Lives. No matter what job, each of us plays a part in supporting and empowering our students to fulfill their dreams.

Working in higher education provides career growth and career choice. Think of a university campus like a mini city, operating across 380 acres. You'll find diverse academics, libraries, athletics and sporting events, full service and quick serve dining, conferences and events from small to large, recreation centers, housing, health services, police and public safety for the campus population of ~8,300 students.

Central Washington University has been named a Fulbright U.S. Scholar Program Top Producing Institution for the 2022-2023 academic year. In addition, for seven out of eight years, CWU was a recipient of the prestigious Higher Education Excellence in Diversity (HEED) Award from INSIGHT Into Diversity magazine. RentCafe has also named CWU #13 of the Top 20 Best College Towns in the U.S. in 2025.

Come join us on our journey to encourage, inspire, and create spaces where all identities thrive on campus.

Tour our campus in Ellensburg here. www.youtube.com/watch?v=HjdhOegDa9A

What we offer:

Our investment in you begins the day you join our team, a healthy and successful future for you is important to us. We offer medical, dental, life and disability insurance, retirement and optional savings plans, tuition assistance for you and your dependents, discounts across town, an employee assistance program for individualized counseling, and a wellness incentive program. Learn more: Benefits, Perks, and Leave and Total Rewards Calculator.

The Role:

The HR Consultant Assistant 2/Payroll Specialist acts as the point of contact for customers and assists in answering or directing questions as needed. This position is expected to be knowledgeable in CWU payroll processes and actively works with the Time & Attendance systems to query and contact customers with time and absence issues along with performing Payroll Audits. Under general direction, apply principles of fiscal management in record keeping, auditing and analysis for payroll operations. Aid Payroll Management and staff in monitoring data, processing changes and auditing results. This position is back up to other payroll staff.

All employees are expected to uphold and contribute to CWU's vision, mission, and values, fostering a culture of student success and institutional excellence. Human Resources employees directly affect the vision, mission, and values of Central Washington University by creating and supporting opportunities for employee engagement, learning, and growth.

Job Duties

Payroll Duties:

Primary payroll customer service desk: Manage and triage all incoming emails and phone calls with sense of urgency and excellent customer service.
Relay interpretation and apply rules and regulations to resolve problems; Advise principal investigators, staff and administrators regarding applicable policies and procedures; select/recommend alternative courses of action.
Maintain payroll records; calculate salary and benefit costs; initiate, record and ensure the accuracy of personnel and payroll action documents.
Perform payroll functions and coordinate payroll processes with the financial offices, data processing personnel and major department heads.
Detect and reconcile payroll discrepancies. Enter and validate pay-line adjustments, leave adjustments, pay requests, retro payments, overpayments, benefit corrections, and cash outs.
Calculate and issue off-cycle paychecks, manual checks and check reversals.
Assist in the collection of overpayments including correspondence and specifying repayment terms. Follow through with collection proceedings when payments are not received.
Audit timekeeping records, reports, and procedures. Proactively take steps to reinforce compliance with rules and regulations.
Review payroll input of other staff for accuracy; identify errors and provide further instruction and/or training where needed.
Coordinate payroll deductions and maintain filing systems.
Coordinate payroll-tracking system for pay requests, leave adjustments, and overpayments.
Follow up on outstanding payroll checks and coordinate efforts with the Financial Accounting departments.
Assist with conducting audits and compiling reports and documentation to assist in quarterly and year-end tax filing.
Assist accounting staff with summer health tables (HCA) for faculty and create spreadsheets for special deduction lists during payroll process.
Run queries and reports as needed.
Coordinate meetings (i.e., scheduling rooms, contacting participants, providing handouts)
Assist in preparing and balancing various reports, forms and payroll documents and accounts.
Ensure payroll information, files and records are maintained in accordance with relevant record retention requirements.
Conduct training sessions with employees and managers on Time and Attendance requirements.

Alien Tax Program:

Assist with the Glacier program for Resident & Nonresident Aliens.
Ensure compliance with the complex immigration and tax treaty rules for foreign nationals.
Coordinate with International Studies for visiting scholars and foreign students, Student Employment for transfer students, Human Resources for Faculty and staff, and Business Services and Contracts and individual academic departments for performers and guest speakers. Interview foreign nationals and track their status throughout their employment.
Assist with procedures and training to support for the desired program results.
Ensure deadlines and schedules to ensure receipt of Glacier forms and proper documentation from departments and set up appropriate taxation in the payroll system.
Monitor procedures for foreign nationals related to year-end closing, ensure appropriate tax designations and update records/systems as needed for accurate transition to the new year.
Attend Glacier training conferences as directed by supervisor.

Other duties as assigned

Minimum Qualifications

Demonstrated experience in payroll and fiscal methods.
Proven ability to perform tasks/projects to successful completion with limited supervision.
Ability to organize work to meet departmental expectations of attention to detail, time management and follow-through.
Comprehensive level computer skills, including Microsoft Word, Excel, working within companywide enterprise system, and e-mail proficiency.
Superior customer service skill with the ability to respond to difficult, stressful, or sensitive interpersonal situations in ways that reduce or minimize potential conflict and maintains good working relationships with internal and external customers.
Excellent written communication skills to provide corrections on vocabulary, punctuation, and spelling, composing professional documents that are clear, concise, and professional in presentation.
Ability to deal sensitively with confidential material.
Demonstrated ability and/or experience working collaboratively with students and/or colleagues to foster a supportive and effective learning and working environment.
OR applicable combination of education and/or experience which demonstrates the ability to perform the essential functions of the position.

Preferred Qualifications

Experience with HRIS PeopleSoft Enterprise systems, such as Time and Attendance or Payroll modules.
Payroll certification such as Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CCP)
Experience or training in Nonresident Alien tax compliance.
Knowledge of multi-state payroll taxation.
A record of promoting institutional excellence in the work environment.
Life experiences that demonstrate an ability to contribute to CWU's vision, mission, and values.

Competencies

Accountability/Dependability: Accepts responsibility for quality of own work; acknowledges and corrects mistakes. Shows up on time, meets standards, deadlines, and work schedules.
Judgement: Makes timely, informed decisions. Analyzes options and determines appropriate course of action.
Teamwork: Promotes cooperation and mutual support to achieve goals. Encourages participation and mutual support.
Adaptability/Flexibility: Responds positively to changing business needs and responsibilities. Adapts approach and methods to achieve results; recovers quickly from setbacks and finds alternatives.
Commitment to Belonging: Values the uniqueness of every individual and fosters an environment where everyone feels respected and empowered to thrive.

Don't meet every single requirement? At CWU, we're committed to creating a welcoming and genuine workplace. If you're excited about this role but your experience doesn't align perfectly with every qualification, we still encourage you to apply. This could be the opportunity you're looking for!

Pay & Work Schedule

Pay: This position is based on the range 44 of the Washington State Classification Listing, which has a minimum hourly rate of $22.56 and maximum hourly rate of $30.29 (HRCA 2). In accordance with RCW 49.58.110, the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position.

Schedule/Hours: Monday - Friday, 8am - 5pm (1-hour lunch) / Anticipated end date 6 months from hire

Working Conditions: Working conditions are typically in an office, classroom or workshop environment and typically requires sitting for extended periods of time with frequent in-person interactions. It is essential to meet the physical demands of sitting for prolonged periods of time at a desk/computer workstation, or in front of a group using repetitive arm, hand and finger movements. This position may require a flexible schedule, including occasional weekend and evening work and occasional travel.

Benefits: Student and Temporary/Hourly positions are eligible to accrue paid sick leave. This leave will accrue at one (1) hour of paid sick leave for every 40 hours of work.

Contact Information

Name: Rebecca Posz
Title: Human Resource Consultant 3
Email: rebecca.posz@cwu.edu
Phone: 509-963-2287
Website: https://www.cwu.edu/about/offices/human-resources/index.php

Please contact Human Resources at hr@cwu.edu or 509-963-1202 if you require technical assistance with the on-line application process.

Conditions of Employment

Background Check/Reference Check Process:

Prior to employment, final candidate(s) will be required to sign a Sexual Misconduct disclosure in pursuant to RCW 28B.112.080 and submit to a background check. All information obtained through background investigations will be strictly confidential and revealed only to those required to have access.

Notice to Prospective Employees:

Affirmative Action/Equal Opportunity Statement

Central Washington University is an EEO/AA/Title IX Institution. Central Washington University's policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment. Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited. The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process. Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies. Direct related inquiries to Civil Rights Compliance, 202 Barge Hall, Ellensburg, WA 98926-7501; Telephone 509-963-2050; or email crc@cwu.edu.

Reasonable Accommodations

Central Washington University provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact Human Resources at HR@cwu.edu or call 509-963-1202. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.

Annual Security and Fire Safety Report (Clery Act)

For the Central Washington University Annual Security and Fire Safety Report (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies, available online here or call CWU Police and Parking Services at 509-963-2959 for a paper copy.

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