Nursing & Allied Health Program Advisor

Department: Nursing Job Status: Full Time
FLSA Status: Non-Exempt Reports To: Director of Nursing
Grade/Level: Amount of Travel Required: Occasional Travel
Work Schedule: Positions Supervised: None

ESSENTIAL FUNCTIONS
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty
satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with
disabilities to perform the essential functions.

Essential Functions Statement(s)

• Provide general administrative support to the Director and Nursing Department Faculty and staff

including but not limited to providing customer service to internal and external customers such
as responding to general inquiries and directing them to appropriate individuals, answering
phones, scheduling appointments, travel requests, invoices, maintenance of student records and
office management needs.

• Prepare information packets for prospective nursing and CNA students, review application

procedures, and guide individuals through the process. Manage student databases/spreadsheets.

• Serve as the primary academic advisor for Pre-Nursing, Phlebotomy, Pre-Medical Lab Tech and

Pre-Rad Tech students.

• Meet with student advisees during Student Orientation, Advising, and Registration (SOAR)

sessions; meet at least once each semester with continuing students to plan for coming
semesters and to review/revise long range academic program plans.

• Monitor progress toward educational/career goals and meet at least once each semester to

review the progress toward completing the proposed academic program and to discuss grades
and other performance indicators.

• Assists the Director in meeting Department, College, State Board of Nursing, and Accreditation

requirements.

• Maintain confidentiality concerning student (and/or patient) records in accordance with Family

Education Rights and Privacy Act (FERPA) and Health Insurance Portability & Accountability Act
(HIPAA).

• Coordinate and monitor the ordering of supplies/equipment as well as maintain the organization

of the Nursing Arts Lab (NAL) and both Simulation Labs (Sim lab). Manage and post the schedule
of NAL/Sim lab and other college rooms needed for Nursing Faculty.

• In addition to the maintenance of student advising files, manage and update all student files for

all CNA and ASN students, both electronic and hard copy.

• Inform and, if necessary, refer students to other institutional resources when academic,

behavioral, attendance, or other personal problems require intervention by other professionals
(e.g. Learning Center, Student Engagement or Student Conduct, Counseling Services).

• Gather and compile program evaluation data from facilities and employers.

• Coordinate all department pubic announcements, such as scholarships, job announcements,

events, etc. with faculty and students.

• Coordinate meetings and special events such as Nursing Student Orientation, Nursing Advisory

Committee, and Nursing Pinning Ceremony.

• Verify student immunization records, Cardio Pulmonary Resuscitation (CPR) certification, health

insurance, and complete background checks as required for the Certified Nurses Aid (CNA)
training and Nursing program.

• Coordinate scheduling and testing for Kaplan entrance and Transition exams for the Registered

Nursing students. Serve as a proctor for exams.

• Maintain knowledge of specific nursing department policies, procedures, requirements,

curriculum and clinical site requirements.

• Performs other duties as assigned by the Director of Nursing and Vice President of Academic

Affairs.

POSITION QUALIFICATIONS
Competency Statement(s)

• Adaptability - Adapts to changes in the work environment; Manages competing demands;

Changes approach or method to best fit the situation; Able to deal with frequent change,
delays, or unexpected events.

• Attendance/Punctuality - Is consistently at work and on time.

• Business Acumen – Understand basic business practices.

• Change Management - Communicates changes effectively.

• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens

and gets clarification; Responds well to questions; Participates in meetings.

• Written Communication - Writes clearly and informatively; Edits work for spelling and

grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read
and interpret written information.

• Cost Consciousness - Works within approved budget; Develops and implements cost saving

measures; Contributes to profits and revenue; Conserves organizational resources.

• Delegation - Delegates work assignments; Matches the responsibility to the person; Sets

expectations and monitors delegated activities.

• Dependability - Follows instructions, responds to management direction; Takes responsibility

for own actions; Keeps commitments.

• Initiative - Seeks increased responsibilities; Takes independent action.

• Judgment - Displays willingness to make decisions; Exhibits sound and accurate judgment;

Supports and explains reasoning for decisions; Includes appropriate people in decision-making
process; Makes timely decisions.

• Organizational Support - Follows policies and procedures; Completes administrative tasks

correctly and on time; Supports organization's goals and values

• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Organizes or

schedules other people and their tasks.

• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes

information skillfully; Develops alternative solutions.

• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats

others with respect and consideration regardless of their status or position; Accepts
responsibility for own actions; Follows through on commitments.

• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy

and thoroughness.

• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase

productivity; Works quickly.

• Safety and Security - Observes safety and security procedures; Uses equipment and materials

properly.

• Strategic Thinking - Develops strategies to achieve organizational goals; Adapts strategy to

changing conditions.

• Inclusion – Provides an environment that is inclusive of all students and supports

underrepresented students.

• Assessment – Assesses annual performance and works closely with the institutional research and

enrollment management team.

Education: Minimum of Associate Degree, Bachelor Preferred in related field preferred.

Experience: Must be efficient and accurate with current office computer software and equipment,
professional oral and written communication skills, taking and transcribing meeting minutes, ability to
maintain a high degree of confidentially. Experience with operation of general office equipment,
including multi-line phone systems, Computers, fax machines, photocopiers, and printers. Knowledge
of medical terminology and medical abbreviations is helpful but not required. Experience working with
college students or similar populations as a mentor/advisor in a professional environment.

Other Requirements: Must be able to sit/stand for long periods of time and must be able to lift
objects up to 35 pounds.