Nursing Secretary

Job Summary
We are seeking a dedicated and highly organized Nursing Secretary to support our healthcare team. The ideal candidate will possess excellent administrative skills, strong communication abilities, and a compassionate approach to patient care coordination. As a Nursing Secretary, handle patient and staff communications, and ensure smooth administrative workflows within the medical facility. Your role is vital in maintaining an efficient, welcoming environment that prioritizes patient support and operational excellence.

Duties

• Manage multi-line phone systems to handle inquiries, appointment scheduling, and internal communication efficiently.
• Receive duties from the DON and as outlined in our established policies and procedures.
• Must be able to scheudle all nursing staff for the nursing department.
• Maintain accurate patient records through meticulous data entry and filing, ensuring confidentiality and compliance with privacy regulations.
• Utilize Microsoft Office and Google Workspace tools for document preparation, correspondence, and scheduling tasks.
• Coordinate calendar management for healthcare providers, including appointment setting and reminder notifications.
• Assist with office management tasks such as supply inventory control, proofreading documents, and organizing files for easy access.
• Demonstrate excellent phone etiquette while providing clear information and support to patients and staff alike.
• Support administrative functions by handling clerical duties such as photocopying, faxing, and maintaining organized filing systems.
• Contribute to a positive office environment by managing time effectively and supporting team members with personal assistant tasks when needed .Experience
• Prior experience in office management or administrative roles within healthcare or medical settings is highly preferred.
• Demonstrated proficiency with computer literacy including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Experience with bookkeeping software such as QuickBooks is advantageous for handling billing and financial records.
• Strong organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Excellent communication skills with an emphasis on phone etiquette, customer service, and bilingual capabilities are desirable.
• Previous clerical or administrative experience that includes data entry, filing, proofreading, and calendar management is essential.
• Familiarity with office equipment such as multi-line phones and office management tools will contribute to success in this role. Join our team as a Nursing Secretary to provide vital administrative support that enhances patient care delivery while fostering an organized and welcoming healthcare environment!

Pay: $25.18 - $30.08 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person