Office Admin Assistant - Accounting Firm (Hybrid)

We are a boutique accounting and tax firm based in Dubai, UAE. We provide end-to-end accounting, bookkeeping, VAT compliance, and corporate tax services to a diverse portfolio of SME clients across various industries. We are a lean, professional team that values accuracy, ownership, and reliability.

The Role

We're looking for a proactive Office Admin Assistant to manage day-to-day administrative operations and support our growing team. You'll work directly with the firm principal and play a key role in keeping our office running smoothly.

Key Responsibilities:

The key responsibilities for this role will include but not limited to the following:

• Prepare client invoices, track and follow up on payments
• Keep Google Drive files organized and accessible for all clients
• Communicate with clients via email (follow-ups, document requests, meeting scheduling)
• Reach out to potential clients and track leads
• Handle basic HR admin (document prep, leave tracking, visa coordination)

Requirements:

• 2-3 years of experience in office administration role in UAE (experience in audit/consulting firms will be preferred)
• Strong proficiency in Google Workspace (Docs, Sheets, Drive, Calendar)
• Excellent written and verbal English communication skills
• Basic knowledge of UAE labor laws, visa processes, and HR compliance
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize effectively
• Familiarity with task management tools (Asana, Click up, Monday.com)

What We Offer:

• Competitive salary + discretionary bonus
• Professional work environment in a growing boutique firm
• Opportunity to grow with the team
• Direct reporting to firm principal with clear responsibilities

Please include the following in your application:

• Your current visa status and notice period
• Brief summary of your admin/HR experience in UAE

Job Type: Full-time

Pay: AED3,000.00 - AED4,000.00 per month

Application Question(s):

• How many years of Office admin experience do you have in the UAE?
• What is your Google Workspace Proficiency? Pick one

Beginner
Intermediate
Advanced/Expert

• What tools and software have you worked with? Add the list here.

Work Location: Hybrid remote in Dubai