Office Admin, HR & Payroll Coordinator

Overview
Guardian Hawk Security is seeking an experienced, organized, and detail-oriented Office Admin / HR & Payroll Coordinator to join our growing team in Lantana.

This position is responsible for supporting payroll, human resources, office administration, employee engagement, and executive support. We are looking for a professional who enjoys helping people, keeping operations organized, and ensuring the office runs smoothly.

Qualifications

• Minimum 5 years of experience in office administration, HR, payroll, or office management
• Strong organizational, communication, and multitasking skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency with Microsoft Office and cloud-based systems

Key Responsibilities

• Process and coordinate bi-weekly payroll through CoAdvantage
• Track PTO, vacation, sick time, reimbursements, and employee records
• Coordinate onboarding, employee documentation, I-9s, E-Verify, background checks, and personnel files
• Assist with recruiting, job postings, interviews, and employee reviews
• Serve as a resource for employee questions regarding payroll, benefits, and company policies
• Maintain HR records, employee databases, and company handbook updates
• Coordinate office operations, filing systems, travel arrangements, supplies, and special projects
• Organize employee birthdays, anniversaries, appreciation events, holiday parties, and monthly office lunches
• Provide administrative support to company leadership as needed

What We’re Looking For

The ideal candidate is professional, dependable, highly organized, and takes pride in supporting both employees and leadership. This role is perfect for someone who enjoys variety, thrives in a fast-paced environment, and likes being the person who keeps everything running smoothly.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person