Office Admin/Accounts Assistant

Key responsibilities

• Communication and scheduling: Answer and direct phone calls, manage calendars, schedule meetings, and draft correspondence.
• Documentation: Create and maintain organized filing systems for both physical and electronic documents. Write and edit various documents, including memos, letters, and reports.
• Office management: Order and manage office supplies, maintain office equipment, and handle incoming and outgoing mail.
• Support: Act as a point of contact for visitors, support executive and senior staff with requests, and assist with event planning.
• Financial tasks: Process expense reports, submit invoices, and perform basic bookkeeping or data entry.
• Travel arrangements: Book travel and accommodations for staff members and submit related expense reports.
• Manage General Ledger by checking journal entries, reconcile financial statements and accounts, and ensure data accuracy
• Reconciling the company’s bank statements and bookkeeping ledgers
• Preparation various accounting input documents like Cash receipt voucher, Bank payment voucher etc.
• Keep accurate and up to date financial record; receipts, invoices, final statements etc.
• Responsible for bookkeeping, file & documents maintenance, maintenance of accounts, finalization of books for audit
• Preparation of books of accounts and finalization.
• Monitor the day-to-day financial operations within the company (payroll, invoicing, and other transactions)
• Ensure compliance with accounting policies and regulatory requirements
• Handle VAT reporting (payables and receivables). Ensure collections and payments are done in line with UAE regulations
• Prepare tax filing and other government compliance requirements.
• Administer all bank transactions and prepare monthly bank reconciliation.
• Analyze financial information to prepare entries to accounts, such as general ledger accounts.
• Prepares monthly statements by collecting data; analyzing and investigating variances; summarizing data, information, and trends.
• Responds to financial inquiries by gathering, analyzing, summarizing, and interpreting data
• Prepared monthly, quarterly, semi-annually and annually (Balance sheet, profit and loss account, cash flow statement) and schedules thereon as per IFRS for Auditing
• Preparing payroll for staff processed through “WPS
• Monitor Daily Banking work cash / cheque Deposits and Withdrawals.
• Cooperating with auditors in preparing audit reports

Essential skills and qualifications

• Organizational and time management skills: Ability to prioritize tasks, manage workload effectively, and maintain a structured workflow.
• Communication skills: Excellent verbal and written communication for interacting with colleagues, clients, and vendors.
• Computer proficiency: Competence in using standard office software, such as Microsoft Office Suite, and experience with data entry and record maintenance.
• Attention to detail: Thoroughness in completing tasks and a focus on accuracy.
• Interpersonal skills: Ability to work well with others, provide excellent customer service, and exhibit a professional demeanor.

Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month

Application Question(s):

• Good knowledge of MS office tools

Experience:

• accounting : 1 year (Required)

Language:

• English (Required)

Location:

• Dubai (Required)