Office Administration / Purchasing Assistant

Office Administration/Purchasing Assistant (On-Site)

Parkinson Technologies, Inc., a growing manufacturer of winding and plastic processing equipment, has an immediate opening for a Office Administration. An outline of the responsibilities and qualifications is provided below:

Responsibilities:

Office Administration/ Purchasing Assistant

. Effectively communicate via phone and email, ensuring all duties are completed accurately and delivered with high quality and in a timely manner.

· Provide administrative and upper management support to ensure efficient operation of the office.

· Managing emails/incoming calls throughout the day.

· Maintain a follow-up system that encourages follow-through with assigned projects.

· A/P invoice entry and envelope outgoing A/P checks and ensure they go in the mail.

· File A/P check stubs and backup in the Accounting file cabinets.

· Assist in organizing and updating files and filing systems.

· Greet customers and ensure they sign on the correct log book; provide directions to get to the designated area/escort if needed.

· Remove sign-in sheets daily to ensure customer confidentiality.

· Coordinate with managers regarding the lunch order – call in, get the tip, check the order upon receipt, notify managers/or deliver the food to the cafeteria, etc.

· Lab order entry process - Enter lab orders in Visual, generate RMA#, update the lab schedule with relevant order details/names, and send order confirmation to customers.

· Update and maintain the Confidentiality Agreements list and digital archive on the network.

· Update the welcome board with customer names when requested.

· Assist with CRM contact entry/cleanup.

· Assist in basic purchasing activities by entering purchase orders and following-up with suppliers.

· Work with engineers and sales to produce and maintain spare part lists.

· Respond promptly to customer requests for technical information.

· Participate in customer contact activities by phone and other direct marketing methods to increase sales.

· Maintain customer, vendor, and product information to support sales efforts.

· Develop product knowledge through involvement in the company.

· Other similar duties as assigned.

Qualifications:

• High School diploma or equivalent
• Highly dependable
• Minimum two years of demonstrated experience in a comparable role with direct customer contact
• Professional phone presence and interpersonal skills
• Good Microsoft Office computer skills and experience or capability in using various internal software enterprise systems for basic order entry and purchasing activities
• Ability to work independently while juggling multiple priorities and deadlines
• Ability to multi-task

Parkinson Technologies, an ISO 9001:2000 company with approximately 100 employees, is an equal-opportunity employer that values a creative and open working environment. The company’s products and markets are technology-based, and all design, manufacturing, and commercial operations are located in a modern facility in Woonsocket, RI. Company benefits include medical, dental, vision, life insurance, a flexible savings account, and a 401(K) plan. Please visit www.parkinsontechnologies.comfor more information.

Job Types: Full-time, Part-time

Pay: $21.00 - $25.00 per hour

Benefits:

• 401(k)

Work Location: In person